AddressThe Role
Day to day:
- Assisting the Private Client Fee Earners with a variety of administrative support tasks.
- Once full training has been given, this role will be responsible for all adhoc dictation that falls outside of standard workflows
- Drafting, originating, compiling, and chasing essential case documentation
- Ensuring that case files are managed in accordance with the requirements of the office manual
- Keeping security records up to date
- Completing Checklists for file and Lexcel requirements
- Handling adhoc incoming telephone calls from Clients, taking messages and handing messages on to the relevant fee earner
- Handling diary booking requests for client meetings
- Filing, photocopying, scanning, printing of various different types of documents, most of which will be confidential and sensitive
- Preparing historic files for closure
- Using Excel spreadsheets and updating them when required
- Such other duties and tasks as may be required to assist with the team
What skills should I have?
- Great attention to detail
- Microsoft Office suite
- Organised
- High standard of literacy – ability to type accurately from dictation
- Good communication skills
- Good client care skills
- Ability to use dictation software would be an advantage
This role is suitable for anyone looking to build on their existing administration experience by moving into the legal industry. Alternatively, this could provide the successful candidate with a starting point in administration. Whilst it is not essential that you have office experience, it would be preferred. For those who do not have office experience, we will be looking for evidence of the above skills in your application.
Who will I be working with?
You will work closely with the Private Client support team, made up of Legal Assistants and Paralegals. In time and once established, you may also be required to provide administrative support to our more senior/experienced fee earners.
What are we offering?
We offer a very collaborative working environment, one which supports and develops the skills and experience of our employees. This role is a real opportunity to experience close hand, what we do and how we do it, whilst also learning how to provide an efficient and reliable administration resource to our Private Client team.
As an entry level role, this position will pay National Minimum Wage. However, in addition to your salary, our employees receive 28 days holiday per year (including Christmas shutdown), plus bank holidays. We receive Life Insurance from day one of employment. After 1 years’ service we receive Medicash and Unum Dental health benefits. Our offices are well-equipped, comfortable and modern and have parking available on site (first come first served). We also hold various employee events throughout the year such as summer bbq’s and the annual Christmas party.
About us
Holmes & Hills Solicitors is a large regional firm of solicitors with seven offices across Essex and Suffolk and over 200 legal professionals across a number of specialist departments. Holmes & Hills works in partnership with clients across East Anglia, including businesses, individuals, families and local authorities, to build long standing relationships, protect clients' interests and support clients' growth and development.
Working in partnership with businesses and individuals
The A12 Commercial Hub, regional head office, now open
Holmes & Hills Solicitors opened its sixth and largest office, a new regional head office providing a base for the firm's growing teams of commercial solicitors, professional support staff and central operational functions in late 2020.
Providing over 14,000 sq ft of modern and agile working and meeting space, the A12 Commercial Hub, as the building will be named, is to provide clients, colleagues and professional contacts a convenient modern and comfortable space to meet and work. The A12 Commercial Hub is located a short walk from Marks Tey train station and situated at Junction 25 of the A12, with ample parking.
Independently recognised as a leading law firm
Holmes & Hills Solicitors is independently recognised by The Legal 500 and Chambers & Partners - two independent directories of the UK’s top law firms - as being a leading supplier of legal services in the region.
These accreditations give our clients the confidence that the legal advice and representation they receive from Holmes & Hills is some of the best available.
Our clients range from established and growing businesses whose brands are recognised and sold around the world and local authorities across the region, through to families and first-time home buyers.
