Supply & Logistics Administration Assistant

Job Title: Supply & Logistics Administration Assistant
Contract: Permanent
Working Hours: 37 hours per week
Salary: Grade 4: £25,979 – £28,282
Location: Central Stores, Lexden
Closing Date: 07/04/2024

The Role

We are looking for an Administration Assistant to join our busy Supply & Logistics Team.

The successful applicant will be responsible for the effective administration of the Supply and Logistics Team and must have a full driving licence as they will be required to attend other sites within Essex County Fire and Rescue Service as necessary.

The main duties of the role will include (but not limited to):

Raising purchase orders and progressing these through with suppliers through to receipt, using our finance system.
Dealing with internal customer queries and seeking resolutions when required.

Assist in the provision of statistical information and the recording of loss/stolen/damaged equipment throughout the Service.
Accurate administration of the filing and information recording system used by the Team.

Administration of the Teams email mailbox managing requirements such as supplier meetings, bulk issues, liaising with internal/external partners.

Participate in Team meetings.

Driving duties.

What Are We Looking For?

We are looking for someone with great attention for detail who is keen to work for a well-established team playing a pivotal role in Essex County Fire & Rescue Service. We pride ourselves on working closely together to achieve the best outcomes.

The Application Process 

Application – Initially you will apply via our website by attaching supporting statement. Your supporting statement should be a maximum of 750 words showing us how you meet the essential criteria of the person specification for the role. We love it when our applications write thorough supporting statements so don’t be afraid to go into detail! This will give us a great understanding of your skills and experience and how well you fit the role.

Interview – If successfully shortlisted, you will be invited in for an interview with questions relevant to the role advertised. You will also be asked to complete a role specific assessment. Details will be shared with shortlisted candidates.

Our Culture and Benefits 

Here at Essex County Fire and Rescue Service we are committed to prioritising and promoting the wellbeing of our employees.

You can find out more about our benefits at https://www.essex-fire.gov.uk/recruitment/benefits

Disability Confident

We are an equal opportunities, Disability Confident, employer who welcomes applications from everyone and values diversity in our workplace. A commitment to promoting diversity and developing a work environment where all staff are treated with dignity and respect is central to our recruitment process and all applications will be considered solely on merit.

As part of our offer to support all our candidates to perform to the best of their abilities during our recruitment and selection processes and we would like to let you know about a couple of support options you can access, should you wish to, including our employee forums, who are keen and willing to support all of our potential colleagues.

Our employee forums and partners include:  

Asian Fire Services Association (AFSA), BEING (our LGBTQ+ employee support network), Christian Fellowship, Ethnic Minority Forum, Men’s Forum, and our Women’s Forum. In addition, we also have a female firefighters operational group.

Further to the above, the Service has a Digital Accessibility Inclusion Group (DAIG) that supports all colleagues to improve their digital skills and provides additional support and guidance to colleagues with neurodivergent strengths and struggles as a result of dyslexia, ADHD, Autism, dyspraxia etc. We want everyone to thrive at work, and so we encourage and enable people to access digital tools to help them perform at your best. The DAIG is a group of colleagues from across the Service that unite to support others as a result of their lived experience and desire to make a difference. They support people with a range of visible and invisible disabilities to identify and access digital workplace adjustments and solutions and may be able to assist with your application too.

Should you wish to discuss support, or access further information, from one of these groups, please contact Equality.Diversity@essex-fire.gov.uk

You are also able to raise any queries or requests for support, including any adjustments you may require, at any stage of the process by email to recruitment@essex-fire.gov.uk

You can find out more about Essex County Fire & Rescue Service via www.essex-fire.gov.uk and about our vacancies and application processes via www.essex-fire.gov.uk/join-essex-fire

Safeguarding 

Essex Police, Fire and Crime Commissioner Fire and Rescue Authority is committed to safeguarding and promoting the welfare of children and vulnerable adults and expects all employees and volunteers to share this commitment.

It is our policy to require all applicants for employment to disclose if you are currently being investigated by any regulatory body or have any decisions or sanctions pending or in progress in respect of your suitability to work for the Service.

You agree to inform the Service within 24 hours if you are subsequently investigated by any agency or organisation in relation to concerns about your behaviour towards children, young people or vulnerable adults.

The information you provide will be treated as strictly confidential and will be considered only in relation to the appointment for which you are applying.

This role will be subject to a Disclosure and Barring Service (DBS) check.