Business Administration Apprenticeship - Isle of Wight Youth Trust

Job Posted: 2 April 2024

• Contract Term: Apprenticeships
• Location: Newport, Isle of Wight
• Contract Type: Full time
• Salary: £19,800 FTE (£15,840 Pro-rated)
• Industries: Administration Apprenticeships Sales & Marketing

Closing Date: Friday, 19th April
Job Start Date: ASAP

A superb opportunity has arisen at the Isle of Wight Youth Trust, who are looking to recruit a Business Administration Apprentice.

The sucessful applicant will be working full time with the Youth Trust, whilst also studying for the Level 3 Business Administrator qualification with HTP Apprenticeship College.

Please use the following link to find out about the apprenticeship qualification:

https://www.instituteforapprenticeships.org/apprenticeship-standards/business-administrator-v1-0

 

 

JOB DESCRIPTION

Job Title:Business Admin Apprentice (Fundraising/HR)

Contract type: 18 months fixed-term                                                                   Date of issue: March 2024

Salary: £19,800 FTE (£15,840 pro-rated)

Hours: 30 hours per week

Accountable to/for: Executive Assistant

Base: Youth Trust House, Newport, IOW

VISION, MISSION AND VALUES

‘Vision’ - An Island where children and young people’s mental health needs are well recognised and supported

‘Mission’ - Life can be hard but accessing support shouldn’t be. By providing youth-led wellbeing and therapeutic support when it’s needed, we empower young people to face life’s challenges.

Values:

Trusting - in our skill, honesty, integrity, openness and mutual respect to create a safe environment

Kind – through our compassion, understanding and support for one another

Positive – about being non-judgmental, hopeful, optimistic, creative, empowering and celebrating success

Collaborative – in our approach by being inclusive, flexible, adaptable, engaging - ‘no decision about us without us’ and community focused

 

Job Summary:           

To support the effective and efficient functioning of the administrative activity within the Isle of Wight Youth Trust with specific reference to fundraising and HR.

 

Core Responsibilities:

Fundraising

·        Support the Executive Assistant to deliver an exciting programme of Fundraising activities

·        To prepare event documentation including briefs, event plans, risk assessments and supporting documentation if required.

·        Support with co-ordination and administration of Fundraising activities

·        Research, record and develop knowledge of our current and potential supporters, ensuring supporter/donor data is accurate and up to date.

·        Ensure that donations and offers of other support are appropriately recorded, responded to and thanked, promptly and efficiently.

·        Support on production of marketing and fundraising materials and content needed to engage our supporters.

 

Human Resources

•       Support the HR coordinator by ensuring that staff details are properly and accurately recorded and regularly updated on the HR database.

·        Provide HR administration support around recruitment and selection, induction, leavers, CPD, performance management and wellbeing.

·        Support the delivery of a positive, caring culture within the Charity, provide support to achieve successful staff onboarding, promote a positive view of the Charity, and achieve good internal communications

·        Support H&S compliance (HR related).

 

General

 

·        Undertake a range of general administrative tasks, as required, commensurate with your skills and experience and the demands on the charity.

·        Support organisation of staff events and meetings, minuting as required

·        Support the finance team with ordering and procurement

·        Work flexibly and sometimes remotely, with occasional work outside core hours including weekends as required to support delivery of fundraising activity.

 

The core responsibilities are not an exhaustive list of duties, only a general guide to the post. In consultation with the post holder, the duties and responsibilities may be adapted to reflect the changing needs of the service.

 

Charity responsibilities – standard clauses

 

Personal Development

·        To participate in personal development when identified and, where relevant, work towards qualifications deemed as essential for the job.

·        Keep up to date with relevant regulation, legislation, research and developments.

·        Further develop skills, knowledge and experience via a range of activity including an awareness of the internal and external environment in which Youth Trust operates 

Quality Assurance & Customer Care

·        To ensure high quality customer service is delivered to everyone who receives a service of any kind from Youth Trust.

·        To ensure work is carried out in accordance with any quality assurance system, service standards or agreed targets in place.

·        Ensure customer feedback is regularly sought and that compliments, comments and complaints are promptly responded to for all areas within the responsibility of the post holder.

·        To keep up to date with changes in legislation and/or good practice in relation to work area.

·        Contribute to the successful completion of any Quality Programmes introduced by Youth Trust

Equality & Diversity

·        To work within the Equality and Diversity policies and practices thereby promoting fair and quality services to all. 

Confidentiality, Data Protection and Information Governance

·        To observe relevant policy and procedure, and support best practice in the delivery of confidentiality, data protection and information governance.

Safeguarding

·        Raise any concerns regarding safeguarding and report all allegations of abuse in line with the Youth Trust Safeguarding policy.

Health and Safety

·        You will take reasonable care for your health and safety and have regard to other persons who may be affected by the performance of your duties, in accordance with the provisions of Health and Safety legislation and actively encourage, promote and reinforce all Health and Safety procedures in accordance with the guidelines laid down in the Youth Trust Health and Safety Policy

·        You will exercise proper care in handling, operating and safeguarding any equipment or appliance provided, used or issued by Youth Trust or provided by a third party for individual or collective use in the performance of your duties.

Professional Integrity

·        You will work to ensure the values of the Charity are evident in your behaviours, practice and work activity

·        You will maintain, at all times, the professional integrity of the Charity and represent its main interests in any dealings with other bodies, groups and individuals.  

Flexibility Statement

·        The content of this Job Description represents an outline of the post only and is therefore not a precise catalogue of duties and responsibilities. It covers any other duties commensurate with this post.

·        The Job Description is therefore intended to be flexible and is subject to review and amendment in the light of changing circumstances.

·        The Job Description should be read in conjunction with Youth Trust’s policies and procedures.

To Apply:

If you have a keen interest in this apprenticehsip, please dont delay in applying.

Candidates will need to have achieved Maths and English at GCSE or equivalent grades A-C (9-4) or Level 2 functional skills in Maths and English before completing the qualification.

Please apply via Isle of Wight jobs, and add a CV and covering letter.

The sucessful candidates will then be contacted by HTP Apprenticeship College.