Business Services & Admin Assistant

Our client is one of the UK's fastest growing law firms and are currently looking for a Business Services Assistant to join their Southampton office on a permanent basis; this is a great opportunity to support the core business in delivering premier legal services. In this role you would support the Office Manager in providing an efficient, flexible, and effective front and back-office support service to both internal and external clients.

As a Business ServicesAdmin Assistant your day-to-day would be really varied, where you would use your skills to provide excellent and professional services within the daily operations of the firm from processing mail, photocopying, and liaising with contractors, to meeting with external clients and covering Reception and Events. You will require a flexible approach to working arrangements and locations owing to involvement in a rota system that sometimes requires an ad-hoc approach. Working as part of a busy, friendly unit in a fast-paced environment your hours will be on a rota system between 8am and 6pm, with weekly starts of 8, 9 or 9.45am, and occasional extended hours of work.

What you'll do -

• Collect and process incoming/outgoing mail, photocopying and scanning
• Document production - binding, laminating, paginating
• Stock control and processing of orders for stationery and IT consumables
• Maintain internal and external office appearance through basic office maintenance
• Liaise with engineers and contractors
• Ensure the workplace meets with health & safety compliance procedures
• Arrangement of conference facilities including audio visual equipment
• Provision of Reception and Events cover
• Serve refreshments and food to internal and external clients

What we're looking for -

• Outwards presentation of a professional and positive 'can do' attitude and image, exhibiting passion and pride in your work
• Excellent interpersonal and written/verbal communication skills to deal with a range of people internal and external to the business
• The ability to deal with a variety of tasks; multitasking and working flexibly within a team
• Excellent IT literacy and experience
• Knowledge of Health and Safety legislation and practices is desirable
• The ability to understand and work in accordance with the Firm's policies and procedures

If you looking for an opportunity where you can utilise your excellent communication and people skills in a corporate environment with a friendly team? If you already have some customer facing experience in a corporate setting, and experience of office administration, we'd be keen to hear from you.

Successful applicants will be required to complete a pre-employment screening process which includes a financial integrity check and a DBS check.