Business Support Officer / Administrator

Business Support Officer / Administrator needed in Warrington, £13.92ph PAYE - Reference:357766

• Process purchase orders of suppliers and services, ensuring compliance with financial regulations, availability of budget and exercising the principles of best value thus ensuring an effective service is provided.
• Undertake the routine authorisation and payment of purchase orders and non-order invoices. Check services have been received, cost centres and category codes are correct, including direct contact with suppliers of goods and services and liaison with Procurement Unit, to seek best practice and quality of goods and services, ensuring compliance with Financial Regulations.
• Responsible for issuing and managing the petty cash process, covert expenditure processes in relation to NIPs, Oyster Card and where appropriate and necessary covert payments ensuring compliance with financial regulations and record keeping.
• Provide pool car service to the client, administering bookings, checking compliance with vehicle checks, service and repair schedules to ensure appropriate and effective use of vehicle fleet resources whilst ensuring compliance with all vehicle policies and standards.
• Arrange travel, accommodation and vehicle hire for officers and staff engaged in client business. Maintain adequate levels of stationery and administrative equipment for client thus assisting officers and staff to undertake their roles. Monitor expenditure on travel claims, hotel expenses, Oyster cards etc. to assist with overall budget monitoring.
• Support the induction and leaver process for all seconded officers and staff at the client. Undertaking a variety of administration functions including but not limited to: OST/First Aid booking management, allocation and return of kit and equipment (phones, laptops, etc.) arranging Force IT access both for Merseyside and across all regional forces, issuing and providing advice on policies and guidance in respect of client processes.
• Act as the first point of contact for all visitors to the client main HQ, ensuring compliance with visitors. Support facilities and Estates management duties undertaken by line manager ensuring compliance with H&S policies.
• Provide support for conferences, presentations and meetings on behalf of client including arrangements for bookings and hospitality, supporting Corporate Support and facilitating events including CPD, marketing campaigns, reward and recognition ceremonies for both internal and external events. Represent client at meetings taking and producing minutes and updating action logs as and when required ensuring resilience and continuity of service is delivered and management information is produced when required.
• Maintain and update various databases and spreadsheets as required including but not limited to asset inventories ensuring accuracy and regular update to enable effective utilisation of all resources. Undertake statistical recording, updating systems to inform Home Office returns and local performance systems.
• Respond to routine correspondence and maintain appropriate records in an accurate manner, records management to include the storage, retention, disposal and retrieval of material. Undertake date inputting, audio typing and word processing of documentation including correspondence, statements and surveillance logs.
• Assist with general office duties at the discretion of the relevant supervising officers. Deputise for other members of the Business Support Team including Secretariat where appropriate, undertaking other clerical duties commensurate with the grade, to assist with efficient running of the client.

Please note that this role will require vetting which can take a few weeks up to a few months to complete before starting the role

This is a full time role on a temporary contract basis.

If you are interested in the role please apply on our website with your CV, alternatively you can email your CV to quoting the reference number.

Essential Employment is acting as an Employment Business in relation to this vacancy. Essential Employment is an Equal Opportunities Employer.

All our roles may be subject to pre-employment checks including references so please be prepared.

Due to high volumes of CVs received we are not able to respond to all unsuccessful applications. You will always however hear from us by phone if we are able to take your CV forward to the next stage.

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