Cafm & Compliance Scheduler

Major Recruitment are currently recruiting for a CAFM & Compliance Scheduler who will primarily be responsible for the administration of changes to the CAFM database. This will range from but not be limited to updating, asset tables, location tables, resource tables, asbestos and H&S tables etc. The role will require coordination with required stakeholders to ensure approvals processes are followed to enable compliance and commercial price lists to be maintained. One of the key functions of this role is to ensure the CAFM processes are being followed and are auditable.

Location: Birmingham B18

Pay rate: £13.10

Working hours: 4 days in the office at 8.30-4.30pm one day at home on a Friday

MUST HAVE BASIC DBS

Responsibilities

• Daily monitoring and processing of shared mailbox requests.
• Processing of CAFM change forms to update tables in the CAFM system.
• Updating and maintaining change control records in trackers.
• Communicating with various stakeholders to obtain approvals / rejections, follow ups and status updates.
• Improve scheduling to smooth work volumes and support sites with more efficient working / grouping of tasks.
• Review and monitor data tables in CAFM to ensure data accuracy and correct use.
• Update compliance records as required by the contract.
• Support Operations teams with training and guidance on the correct process and best practices with relation to the CAFM system.
• Support with updating of documentation relating to CAFM processes and training material.
• Coordinate ad-hoc requests with the Operations teams to obtain information required for CAFM updates and following changes in legislation or maintenance requirements in SFG20.
• Supporting internal / client calls when required
• Produce ad-hoc reports as required by the contract and wider business.
• Support ad-hoc projects that impact on CAFM and compliance.
• Ensures that building opening / closing processes are followed when first or last into the office.

Key Skills

• Good literacy skills ensuring that CAFM updates of spelled and formatted correctly
• Good excel skills - Regular use of Lookups and Pivot Tables
• Process awareness - can follow and implement process
• Can interact well with various groups and stakeholders
• Good communication skills
• Problem solving using initiative when dealing with complex queries
• Managing workload and prioritisation of tasks
• Carrying our instruction from Team Leader / Business Improvement (CAFM Manager)

Personal Profile

• Experienced in central systems, the role will be looking at requests that come in and seeking approvals from Managers
• Chasing documentation
• Compliance screening
• Proficient in excel.

INDLS