Commercial Administrator

Role overview

• ID: 2024-5792
• Entity: Vistry
• Region: Vistry Southern
• Department: Commercial
• Contract Type: Permanent - Full Time
• Job Location: Basingstoke, Hampshire
• Date Posted: 21.06.2024

We have a fantastic opportunity for a Commercial Administrator to join our team within Vistry Southern, at our Basingstoke office. As our Commercial Administrator, you will ensure the smooth running of the Commercial Department, and ensure it operates accurately and efficiently in accordance with agreed timetables, whilst assisting with the team providing admin and payment support as and when required.

We are pleased to say, this role can accommodate agile working arrangements.

• Let’s cut to the chase, what’s in it for you...
  • Competitive basic salary and annual bonus
  • Agile working possible (dependent on role)
  • Up to 33 days annual leave plus bank holidays
  • Private Healthcare
  • Enhanced maternity, paternity and adoption leave
  • Competitive contributory pension scheme
  • Life assurance – 4 x your annual salary
  • Share incentive schemes
  • Employee rewards portal with many more benefits...
• In return, what we would like from you...
  • Behave in line with our company values – Integrity, Caring and Quality
  • 3 GCSE’s or equivalent qualifications including Maths and English
  • Experience working in a commercial business environment
  • Good understanding of Microsoft Office, Excel, Outlook
  • Excellent analytical skills and organisation
  • Strong mathematical and IT ability
  • Ability to work under pressure and meet deadlines
  • Ability to work to high degree of accuracy
  • Good telephone manner
  • Excellent communications skills
  • Experience in working in a fast paced, changing environment where priorities can change daily.
  • A good communicator/listener
  • Good team working skills
  • Behave in line with our values
  • Willing to work extra to meet deadlines as and when the business needs require it

  Desirable...

  • BTEC diploma or certificate in administration / finance
  • Experience working for a residential house builder ideally within a payment processing environment
  • Basic understanding in using COINS housebuilding software
• More about the Commercial Administrator role...
  • Input and retrieval of data from the in-house computer systems.
  • General administration tasks related to the commercial function as noted by the department heads.
  • Telephone communication with site staff, suppliers, and other departments.
  • Dealing with general enquiries from other departments within the business.
  • Maintain the group age debt report for the region to keep debt to a minimum.
  • Maintenance of electronic filing systems and archiving when necessary.
  • Check invoices are correct for VAT or materials/labour deductions for tax purposes.
  • Log queries on invoices to suppliers through to credit or payment.
  • Process electronic/paper invoices in line with the groups 3-way payment process.
  • Produce and maintenance of supplier and subcontractor statements in relation to their accounts.
  • Arranging and communicating meeting agendas and meeting minutes.
  • Maintain and update commercial contract documentation and issue to internal and external stakeholders.
  • Working alongside Quantity Surveyors, prepare and issue tender documentation to the supply chain.

Finally, let’s tell you a bit more about us...

We’re Vistry Group, the UK’s leading provider of affordable mixed-tenure homes. Our core values of integrity, caring, and quality shape all we do; our partnership-led approach helps us build sustainable communities where they’re needed most.

You’re probably familiar with our unmatched portfolio of brands: Linden Homes, Bovis Homes, and Countryside Homes. We also have Vistry Works, our timber frame manufacturing operation, and Vistry Services, our support functions. Together, we build more than homes, so there’s nowhere better to build your career. We’re proud that our culture sees everyone treated fairly and respectfully, with diversity and inclusion a top priority and reasonable adjustments provided during the application process. Join us in making Vistry.

#LI-HA1

Benefits

Agile Working

Offers a flexible way of working.

Annual Leave

Enjoy 28 days’ holiday plus all UK Bank Holidays. There are options to carry leave forwards and buy up to 5 days.

Pension with Legal & General

Eligible employees are auto-enrolled. You contribute 4%, we contribute 6%. Salary Sacrifice and options to increase contributions available.

Volunteer Days

With 2 paid volunteer days a year, you can give back to communities and charities.

Why Vistry

Joining Vistry is just the start of building your perfect career. In return for your passion and skills, we invest in your future, providing all the support and training you need to thrive in your career and realise your potential. Our work is rewarding in itself, but we also offer a range of financial, lifestyle, health and wellbeing benefits, plus plenty of recognition incentives. We value you and everything you help us build as we make Vistry together.