Company Secretarial Assistant

Equiniti is a leading international provider of shareholder, pension, remediation, and credit technology. With over 6000 employees, it supports 37 million people in 120 countries.

EQ's vision is to be the leading global share registrar, offering complementary services to its client base and our values set the core foundations to our success. We are TRUSTED to deliver on our commitments, COMMERCIAL in building long term value, COLLABORATIVE in our approach and we IMPROVE by continually enhancing our skills and services. There has never been a better time to join EQ.

Prism Cosec is one of the UK's leading Company Secretarial and corporate governance services specialists providing corporate governance and Company Secretarial services with particular strength in helping quoted and unquoted companies seeking to operate UK governance standards.

Role Summary:

To support the delivery of a first-class service to Prism clients through the provision of Company Secretarial administrative support and best practice. Working in client delivery teams, it will broadly include the maintenance of statutory records of client companies, the preparation and filing of statutory forms at Companies House, and other administrative tasks required to ensure clients meet their statutory and regulatory compliance obligations.

Core Responsibilities:

• Supporting the Senior Company Secretarial Assistant(s) to maintain statutory records for client companies using Diligent Entities and other Company Secretarial software packages;
• Maintaining and updating compliance diaries for clients to ensure that statutory and regulatory filing deadlines are communicated and met;
• Preparing statutory forms and any other supporting documents, for the approval and/or signature by clients;
• Filing statutory forms at Companies House (including the annual Confirmation Statement);
• Preparing routine minutes to support the approval of statutory forms, including minutes to approve the annual financial statements of client companies;
• Preparing dormant accounts for client companies;
• Incorporating new companies, and dealing with post incorporation matters (appointment of Directors/Secretary, change of accounting reference date, etc.) as required;
• Maintaining and updating minute books for client companies, and ensuring that statutory retention periods are adhered to;
• Working within Client Delivery Teams to ensure all compliance work is completed to a high standard and assisting the teams with additional client work where required;
• Collaborating in small working groups with a focus on the impact of regulatory and governance developments and other internal projects to continually improve the way we work;
• Drafting corporate governance reports; and
• Assisting with peer reviews.

Skills, Capabilities and Attributes

• A level qualified or equivalent
• CGI qualified or studying towards qualification (desirable, not essential)
• Ideally previous experience within a Company Secretarial department (desirable, not essential)
• Knowledge of relevant legal and regulatory requirements, particularly the UK Companies Act 2006
• High level of attention to detail and accuracy
• A well-organised approach to work, with the ability to prioritise work and to work well under pressure
• Interpersonal skills and the ability to work well with colleagues and clients at all levels and as part of a team
• Excellent reporting skills
• Able to demonstrate a proactive and flexible approach to workload
• Clear verbal and written communication skills
• Integrity and discretion when handling confidential information
• The capability to work with numerical information, plus analytical and problem-solving skills
• a diplomatic approach and the confidence to provide support to high-profile company staff and board members
• Ideally knowledge and use of Diligent Entities or other Company Secretarial software (desirable, not essential)
• IT skills and knowledge throughout MS Office Suite and particularly Excel and PowerPoint

What We Offer

Save For Your Future - Equiniti Pension Plan; Equiniti matches your pension contributions up to 10%

All Employee Long Term Incentive Plan (LTIP) - Gives all EQ Colleagues the opportunity to benefit if the current owners successfully sell the company for a profit.

Health and Wellbeing - Employee Assistance Programme: counselling, legal & wellbeing support for colleagues and their households. Life assurance cover at 4x salary with the ability to purchase enhance cover.

Employee discounts - Discounts and cashback at your favourite high street stores through our EQ Wins Platform.

Flexible Benefits - The ability to purchase a wide variety of benefits through our flex plan; gadgets, travel insurance, will writing, holiday trading and more.

Time Off - Typically 28 days holiday + bank holidays. 2 volunteer days to get involved with a charity of your choosing.

Winning together - Equiniti ICON award vouchers; recognising the individuals going above and beyond to help the business succeed.

We are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.

Please note any offer of employment is subject to satisfactory pre-employment screening checks. These consist of 5 year activity & GAP verification, DBS or Access NI, Credit, Sanctions & CIFAS checks