Contract Administrator

We now have exciting opportunity for a Contract Administrator to join one of our major client's team based in the Sheffield area.

Title: Contract Administrator

Location: Sheffield_S10

Start Date: ASAP

Pay Rate: 13.07ph PAYE

Available Shift Patterns:9am till 5pm - Monday to Friday

Job Description:

The role of the Contract Administrator is both wide and varied; and requires a "can do" attitude with flexibility and adaptability. Acting in a central function within the account, you will be responsible for workflow and financial administration duties associated with Facilities Management in a PFI environment. The role requires the ability to work alone and as part of a diverse team. The successful candidate will perform multiple functions; excellent organisational and communication skills are paramount and will be vital in this complex role.

• End to End workflow administration of Reactive Works through the Maximo 7.5 CAFM system
• Supports works Supervisors with oversight and distribution of Work Orders
• Trend Analysis of Maximo Work Orders through BI
• Raising & Receipting of PPM and reactive works Purchase Orders
• Liaising with subcontractors for delivery of reactive works
• Liaising with the University Helpdesk for coordinating both access to buildings and the delivery of works.
• Raising of all client Invoices and Credit Notes through SAP
• Interpret reactive work descriptions to support administration of student damage through the client STEMS system
• Monthly review of all GRIR and WIP (Work in Progress)
• Administration of contract variations
• Management of operational breaches and deductions via Maximo
• Processing and inputting of employee data in SAP for Sickness, Absence, Annual Leave and Overtime / Payroll
• Generates all required data to the Account Manager for the monthly client report
• Administration of all Purchase Card expenditure receipts and reconciliation
• Support the wider contract with general administrative support as required

• Rounded educational background with direct experience in financial and operational administration.
• Facilities Management (Hard Services) experience desirable.
• Experience of Maximo 7.5 / other CAFM systems advantageous
• Understanding of WIP & Billing process
• Experience in both finance and workflow administration desirable
• Excellent IT skills with Microsoft applications, SAP & other in-house IT Management systems (Maximo, STEMS, Coupa, etc)
• Excellent communication and customer service skills
• Demonstrate good time management skills, working to deadlines and adhering to set procedures.
• Needs to be highly motivated, organised, versatile and adaptive
• Credible experience within a general Contract Administration position

If you are not available please refer to someone who is looking for work, that would be highly appreciated.

If you are interested, then please apply for this job by replying back with your most updated CV or you can also call Namita on (phone number removed) or email me at (url removed)

Waiting to hear back from you soon.

Setsquare is committed to equality in the workplace and is an equal opportunity employer.

Setsquare is acting as an Employment Business in relation to this vacancy.