SYP - Contracts Administrator

Role: Contracts Administrator

Department: Estates & Facilities Management

Location: Carbrook, Sheffield

Salary: £26,487 - £29,085 (pro rata)

Hours:  18.5      

Contract Type: Permanent

We are looking for a Contracts Administrator to join our Estates & Facilities Management Team.  The role will provide clerical support and management information.

The successful candidate will require excellent communication skills, both written and verbal, due to daily communication required with both internal customers – Operational colleagues and external customers – Members of the public and suppliers. 

There are a number of databases in use for this role, that requires excellent computer skills in the form of data transfer and interpretation. Whilst training will be given, the use of IT skills is paramount to the vast range of data that is dealt with daily, and therefore, an essential part of the daily tasks.

It is essential that the successful candidate can work as part of a team in a fast passed environment, in which shared workloads are prioritised daily. Therefore, the ability to deal with changing demands is a critical part of the role.

Key responsibilities will be:

• Maintaining database information on vehicle recovery, boarding up and dangerous dogs
• Dealing with incoming and outgoing mail
• Maintaining filing systems
• Monitoring and actioning day to day issues in relation to vehicle recovery, boarding up and dangerous dogs

Skills and experience:

• Experience of dealing with face to face enquiries from members of the public
• Experience of using computer packages including Word and Excel
• Previous Clerical experience
• Experience of using web-based information systems

Skills and experience as documented in the role profile need to be evidenced in your application to be considered for interview

For more detailed information relating to the role, skills and experience for this role, please refer to the attached role profile.

What we offer:

We offer generous entitlements and supportive policies to enable a better work-life balance, some of which are listed below:

• A highly competitive salary and access to a generous pension scheme
• Generous annual leave allowance
• A wide range of family friendly policies including enhanced maternity, paternity and adoption leave
• Flexible working arrangements including flexi-time and hybrid working
• A transparent and collaborative team culture underpinned by our core values of Fairness, Integrity & Trust
• Comprehensive range of development and leadership courses to develop your career with South Yorkshire Police
• Employee Assistant Programme (accessible 24/7) offering confidential support and advice
• Flexible lifestyle benefits such as: Blue Light Card, Company Shop, Cycle to work scheme
• Committed to embedding sustainability: Force sustainability strategy - SYP (southyorkshire.police.uk)
• Membership to the Sports and Social Club
• Access to a wide range of staff support groups and networks

Eligibility:

Applicants must meet the minimum requirement checkable history criteria, which must be taken into account for individuals applying to work with South Yorkshire Police in any capacity. A minimum checkable history of 3 years is required for this role and successfully undergoing recruitment vetting procedure is a pre-requisite of employment with South Yorkshire Police.

Appearance & Standards:

South Yorkshire Police is committed to striking a proportionate balance between self-expression and the need to maintain role sensitive professional standards in dress and appearance. Officers, staff, and volunteers of South Yorkshire Police are permitted to have tattoos visible whilst on duty provided the tattoo is not considered to be unacceptable or otherwise inappropriate. Tattoos will be reviewed as part of the recruitment and selection process.

Smarter ways of Working:

South Yorkshire Police is committed to developing working practices which assist staff to balance their personal and professional lives, whilst meeting the needs of the organisation. This in turn enables South Yorkshire Police to provide an outstanding service to the community.

There are 3 different categories as part of this which are: Fixed, Field and Hybrid.

This role has been evaluated as a Hybrid role.

Hybrid: Applicable when the work can be undertaken at any location, whether that be a SYP building or from home.

South Yorkshire Police’s Key Values:

At South Yorkshire Police we have 3 key values which run through everything we do Fairness, Integrity & Trust, the attached document details the key behaviours we expect all employees to adhere to.

Contact details:

For further information about the role, please contact: Dawn Hardy on07584 204339

Closing Date: 28th May 2024

Closing dates are not normally extended, other than in exceptional circumstances and agreement is made between the Talent Acquisition Manager and the Line Manager for the role.

How to apply:

Please click ‘Apply’

Candidate Information:

Please note that, should you be successful at the interview stage and before appointment, the relevant pre-employment checks are required. These include references, medical clearance, vetting clearance and sickness absence criteria check.

Diversity & Inclusion:

Expressions of interest are particularly welcome from female and ethnic minority candidates.

It is really important to us that the department represents the community we serve, in order for us to provide the best service, utilising a range of backgrounds, experience and skills. We support and value all officers and staff and the unique experiences they bring to the role. We strongly encourage and welcome expressions of interest from these valuable underrepresented groups.

If you are from an underrepresented group and want to find out more about the support we can offer, please contact our dedicated team on positiveaction@southyorks.pnn.police.uk

In addition, we will look to support anyone who requires Part Time/Job share working hours.