Contract Support Administrator

Job Title: Contract Support Administrator.

Reporting To: Contracts Manager & Service Director.

Job Overview: To work with the Contracts Managers to ensure the smooth running of your assigned contracts.

The company is a medium size M & E facilities and construction company that is looking to strength it administration support team.

We are looking to recruit a team Contract team Administrator that has worked with a facilities maintenance or property maintenance environment, that has experience of dealing with all the day to day issues of dealing with engineers, clients and sub contractors.

Responsibilities:

Maintain a positive and proactive working relationship with Clients ensuring KPIperformance is maintained, and Client needs are undertaken.

To assist contracts managers in ensuring smooth delivery of our services to our client base and where needed, entailing:

Liaising with Helpdesk to aide with Planning and scheduling

Liaising with Purchasing

Liaising with Accounts team and check all information is available for contracts to be invoiced on time and correctly.

Liaising with Engineers, Clients and Sites

Liaise with Subcontractors where required to ensure Client works are completed in a timely fashion to the required standard and documentation.

Contracts Meetings with clients

Check Client Compliance Works are in order with Help Desk and confirm CMI

Spreadsheet is up to date regularly.

Maintain a high standard of documentation and communication at all times

Checking,updating,and completing client portals

Assisting with any accounts queries

Producing quotes and uplifts as required for any further works

Sorting out Job and potential Site issues for clients

Produce Reports as required by Contracts Managers for their client works

Working through WIP Reports, administering change/ input where required to provide better client service.

Covering Contracts Manager whilst they are on Holiday

Monitor services and propose Procedure Improvements where necessary to further deliver, client satisfaction.

The role is based just outside of Petersfield which is a little difficult to get to with public transport, so ideally you would need to be able to have your own transport. There is plenty of free on site paarking. If you do live in Petersfield I know there is a bus that works for this location.

Hours are 8.00 - 5.00 Monday to Friday - this is an office based role, there isn't any aspect of hybrid working for this position.

For more information on the role and the company please send your CV via the Link and we will come back to you with more information.