Contracts And Governance Manager

This is an exciting time to join the Department for Business and Trade (DBT). DBT is a newly formed department that brings together Britain’s world-class business expertise with trade policy, negotiations and promotion. We are the department for economic growth. We promote British business, secure investment from UK and international businesses and promote free trade, economic security and resilient supply chains.

The Global Supply Chains Directorate leads on ensuring resilience in critical supply chains – assessing vulnerabilities and actions to be taken to secure resilience. It oversees Government’s forward-looking view of risk relating to global supply chain vulnerabilities, working across Whitehall and industry to inform fast-paced and strategic decision making at the highest levels in government.

The Global Supply Chains Intelligence Programme (GSCIP) is a big data capability platform that has developed a set of tools that utilise linked government and commercial datasets, using novel analytical and data science techniques, to derive insights. Our vision is to establish the Programme as HMG's single leading intelligence platform for analysing global supply chains and linked business networks, enabling policy makers to make data-driven decisions, creating value for money for taxpayers and strengthening the resilience of the UK’s national and economic security. 

As a Contracts and Governance Manager, you will work with a cross-functional team of data scientists, data architects and engineers, cyber security professionals and commercial managers to ensure the programme has the right governance and contracts in place to be able to access and share data in a compliant way.

The Programme is a shared outcomes funded programme, meaning we work with multiple departments cross-government. You will engage with stakeholders across DBT and other Government Departments to ensure processes are understood and implemented correctly.

You will also engage with internal stakeholders and external suppliers of data and related services to manage Contracts and Memorandum of Understandings (MoUs), ensure performance against contract obligations and resolve issues where required.

The role can be split into 3 main areas of responsibility:

Implementation of GSCIP governance processes, with an emphasis of user on and offboarding.Coordination of the drafting and implementation of Data Usage Agreements between HMG data providers and participating departments.Commercial Contract Management for a complex portfolio of data and software contracts.

1. GSCIP Governance Processes

• Understand all governance processes outlined in the GSCIP Governance document and ensure these processes are followed by all GSCIP staff and users, especially regarding onboarding and offboarding of users and upload and download of data and outputs.
• Responsible for onboarding and offboarding of users to the GSCIP platform, ensuring the correct data governance and data protection processes are being followed.
• Responsible for ensuring clear guidance and processes are in place on how users can and cannot use GSCIP outputs and that users follow these processes, including required sign off, correctly.

2. Data Usage Agreements

• Coordination of the set-up of Data Usage Agreements (DUAs) and MoUs between departments that provide data to GSCIP and all GSCIP Partner Departments.
• Ensuring clauses in the Data Usage Agreements (DUAs) and MoUs are enacted and incorporated into day-to-day governance processes of the GSCIP platform and programme.
• Identifying of risk and issues regarding the DUAs and feeding these into the risk register.

3. Commercial contract management:

• Accountable for oversight and day to day management of the portfolio of all GSCIP innovative and complex contracts. This involves knowledge and application of the Contract Management Standards, to practitioner level https://assets.publishing.service.gov.uk/media/5d35940240f0b604d21a892a/Contract_Management_Professional_Standards_v2.pdf
• Maintaining effective stakeholder relationships particularly between internal GSCIP team, GSCIP participants and suppliers. This will involve chairing contract review meetings, acting as a first point of contact for contractual and delivery queries and motivating parties to deliver high quality outcomes for GSCIP.
• Identifies and manages contractual risks and issues, roles and responsibilities and maintains the risk register. Ensures internal and external compliance with the requirements e.g. data security, supply chain compliance.
• Ensure effective management of Supplier performance, including ownership of KPI reporting and service levels.
• Managing the Change Control process compliantly, preventing unauthorised scope deviation.
• Effective financial oversight of contracts, ensuring invoices are valid, receipted and paid as per government prompt payment policy.
• Use knowledge of requirements to agree a robust exit management plan to ensure a timely and compliant exit of contracts upon programme expiry. This will involve scrutinising the supplier’s exit plan, establishing exit review meetings ahead of expiry and ensuring internal and external roles and responsibilities during exit are understood.