"Conveyancing Paralegal/Assistant"

Conveyancing Paralegal/Assistant

Job Role:

• Post Exchange Operations including
  
  • Completion statement preparation for fee earner approval and submission to clients.
  • Lender Redemption Statement requests and review
  • Certificate of title submissions via LMS/Lender Exchange and checking of release of funds arrangements
  • Submission/reviewing of pre-completion searches (Land Registry official searches/bankruptcy searches)
  • Maintenance/updating of the department’s central completions diary
  • Pre-completion monitoring of completion funds receipt from mortgage lenders/clients.
  • Preparation/submission of completion remittance requests to accounts department in advance for all completion related transfers.

• Completion Operations, including:
  
  • Monitoring incoming sale receipts
  • Arranging completion transfers and liaising with other solicitors to confirm receipt
  • Confirmation of completion to clients/agents/solicitors.
  • Arranging invoices and client to office transfers via accounts department

• Post Completion Operations , including:
  
  • Submission/monitoring/management of all HMLR applications to registration via HMLR Land Registry portal (including review of completed registrations). Requisition management and referrals to fee earner.
  • HMRC SDLT submission and settlement of SDLT liabilities
  • Company Charge Registration submissions to Companies House and post-receipt review.
  • Ensuring/confirming satisfactory receipt of all post completion documents (transfers/have been sent from the seller’s solicitors)
  • Submission of Landlord/Managing Agent documents (including Notices of Transfer/Charge/Deed of Covenant/ Certificate of Compliance requests), ensuring satisfactory receipt of required documents from landlord’s/managing agents (including settlement of service charge/ground rent arrears)
  • Management of retentions (including release dates) and updating of retentions register
  • Arranging any required indemnity policies
  • Renewal of Land Registry official searches as appropriate
  • Management of client feedback form process

• General
  
  • Updating and Management of Lender Exchange/LMS Portals (including submissions and downloading of mortgage documents
  • Management Residual balances register and returning funds to clients where appropriate.
  • File Closure and Archiving
  • Case management updating of client matters following completion/post completion.