Document Controller & Business Administrator

adi Climate Systems - Document Controller & Business Administrator

Here at adi Group, our people don't just engineer award-winning services. They create the solutions to revolutionise and transform our customer's businesses. We are driven by the enthusiasm, ideas and skills of all our employees, and we encourage each individual to play their part in engineering our future.

We believe that our success as a business is the direct result of our core values, leading to the retention of talented individuals. Whether you work at our flagship head office, at one of our 12 regional offices, or at one of our client residencies, a job at adi Group is fast-paced, promising variety, progression and opportunity.

We are devoted to creating a winning team with a strong work ethic, have a commitment to excellence and above all, a passion for engineering. We are now looking for a Document Controller & Business Administrator to join our team and contribute to the companies vison and success.

The Role

As a Document Controller & Business Admin, you will ensure company quality auditor standards, concerning the flow of documentation in and out of head office (drawings, tenders, information requests, etc).

Specifically, you will:

* Provide 1st line contact for all helpdesk enquiries and service support to customers and suppliers.
* Liaise with customers and suppliers for the speedy and effective delivery of products and services.
* Utilise company systems to facilitate effective communications: Smartsheet, Microsoft Office Suite, e-mail, and telephone.
* Support in planning and arranging subcontractors, labour, and ordering of materials through the purchasing team.
* Generating and compiling O&M manuals and all associated documents.
* Order equipment and services for projects through the procurement team
* Establish strong working relationships with site teams.
* Have regular liaison with Directors, but reporting to the Operation Director
* To ensure all documentation and records are maintained within the QMS for audit compliance purposes, in line with company processes.
* Support and administer to NOO, EVO M and Quote systems/dashboards.
* Handle coordination of Climate KPIs for H&S & Quality, Training plans, Human Focus & CSR.
* Handle coordination of Continuous Improvement Initiatives & internal projects.

About You

To join us as a Document Controller & Business Admin, you will need:

* Previous experience in administration
* Excellent Excel, PowerPoint, Word and Outlook skills
* Excellent customer service and communication skills
* The ability to input, process and interpret data with high attention to detail
* A high level of organisational skills and ability to work flexibly
* The ability to work to targets and deadlines, communicate clearly and persuasively, think on your feet and act decisively.
* The ability to motivate others and not be persuaded away from targets
* Problem-solving capabilities and ability to grasp concepts easily
* The ability to make decisions and use own initiative & learn new skills

The Benefits

* The adi Pit Stop - savings and discounts portal with Reward Gateway
* Healthcare cash plan with BHSF
* 247 GP helpline including private electronic prescription service
* Enhanced Employee assistance programme
* Cycle to work scheme.
* Employee referral bonus of �500 for every successful new employee
* Generous holiday allowance
* Celebration days
* Company-wide Christmas par