Document Controller - Tendering

Are you passionate about being part of a successful team?

Would you like to use your proof reading and organization skills to ensure procedures and processes are met and followed?

Join our Baker Hughes Team!

We deliver innovative, integrated, and secure engineered solutions for some of the most challenging critical process applications on the planet.With a global reputation for product excellence and dedicated customer service, we support power distribution and power network sectors with intelligent, engineering-led solutions and highly acclaimed technical services that they can rely on.

Partner with the best

As a Document Controller, your primary objective will be to efficiently handle incoming customer specifications for BRUSH Powergen Generators and associated equipment. Your role will involve processing these specifications in a timely manner to ensure accurate tenders are issued. This will contribute to the overall efficiency of the tendering process and help meet customer expectations.

As Document Controller, you will be responsible for:

• Effectively assessing the requirements of incoming enquiries within the remit of the role and ensure appropriate action and feedback is given.

• Working closely with the tendering team to review, collate and organise incoming customer specifications to support the ITO (Inquiry to Order) process.

• Preparing and managing specification tracking documents to distinguish and trace new specifications vs. revisions.

• Coordinating with tendering engineers in the UK and overseas to ensure deadlines are met, whilst ensuring an accurate, coherent proposal is submitted to the customer.

• Uploading and supervising the Tender Approval Form (TAF) sign off process, ensuring timely turnarounds are achieved.

• Maintaining, in collaborating with the tendering team, the Purchase Order Register and provide feedback to the Tendering Manager with regards the status of pending orders and handover progress.

• Actively contributing towards continuous business and process improvement.

Fuel your passion

To be successful in this role you will:

• Have the ability to demonstrate and / or show willingness to develop as appropriate to the job role.

• Have excellent communication skills in English, both written and verbal.

• Have ability to work with all recognised IT systems and internet applications.

• Have high levels of computer literacy with the ability to maintain accurate records.

• Have good organisational skills and smart working methods.

• Have knowledge of document control procedures and practises.

• Be able to read and interpret specifications and customer requirements at a basic level.

• Be commercially aware with a fair understanding of contractual conditions

• Have a proven track record in a similar role

• Have previous experience of working to tight deadlines without compromising on quality

Work in a way that works for you

We recognize that everyone is different and that the way in which people want to work and deliver at their best is different for everyone too. In this role, we can offer the following flexible working patterns:

• Working flexible hours - flexing the times when you work in the day to help you fit in everything in and work when you are the most productive

Working with us

Our people are at the heart of what we do at Baker Hughes. We know we are better when all of our people are developed, engaged and able to bring their whole authentic selves to work. We invest in the health and well-being of our workforce, train and reward talent and develop leaders at all levels to bring out the best in each other.

Working for you

Our inventions have revolutionized energy for over a century. But to keep going forward tomorrow, we know we have to push the boundaries today. We prioritize rewarding those who embrace change with a package that reflects how much we value their input. Join us, and you can expect:

• Contemporary work-life balance policies and wellbeing activities

• Comprehensive private medical care options

• Safety net of life insurance and disability programs

• Tailored financial programs

• Additional elected or voluntary benefits