Ea To Directors

Responsible for supporting the Directors and their senior teams to stay organised with daily tasks and communications. Helping to maintain smooth and efficient operations at Director-level. It requires a friendly, proactive, can-do attitude and skills in prioritising tasks, remaining flexible and adaptable to various needs.
Main Duties and Responsibilities
Meetings

•  Setting up internal and external meetings.
•  Ensuring that room bookings, catering, etc are in place before meetings/events.
•  Ensuring that the Directors have assistance with documents ahead and post meetings.
• Administrative support
•  Support the Directors with processing correspondence.
•  Maintaining accurate and effective administrative and financial records.
•  Organise and maintain the office system for the Chairman.
•  Conference and event administrative support.
•  Process expenses.

Communication management

•  Facilitate effective communication within the organisation, with external partners (UK + oversees) and clients on behalf of the Directors

Travel arrangements

•  Overseeing all travel and accommodation booked by the company through our external provider.
•  Organising travel arrangements.
•  Maintaining a good working relationship with our external travel provider.
•  Keeping an accurate record of travel bookings.

Confidentiality management

•  Handle sensitive information discreetly and maintain confidentiality on all matters.

Chairman support

•  Collaborate with the Chairman's PA to ensure smooth running of his professional affairs.

Project Management

•  Helping the PR department with organising various events and corporate stands for global events.
•  Coordination of annual gifting from Chairman including Christmas cards and yearly desk calendar.
•  Helping organise events.
• Other
•  Cover reception lunch period on a daily basis.

Requirements
Qualifications and Experience

•  Proven experience in supporting at a senior level.
•  Excellent verbal and written communication skills.
•  Demonstrable experience of technical skills (Teams, Word, Excel, PowerPoint, Outlook, SharePoint or similar) at a proficient level.
•  Experience in handling sensitive and confidential information with discretion.
•  Experience working autonomously with strong drive and motivation.
•  Experience creating positive and productive working relationships.

Additional Skills and Key Attributes

•  Conscientious work ethic with excellent organisational skills.
•  Attention to detail and a can-do attitude with initiative.
•  Proactive, resourceful, and diligent.
•  Effectively multi-tasking and adapting to changing priorities in a proactive way.
•  Enthusiastic, committed, and positive with excellent communication skills.
•  Detail-oriented, accurate, and reliable with excellent time management.
•  Flexibility and willingness to take on additional responsibilities as the role evolves.
•  Strong team player.

Renumeration and Hours

•  Salary circa £18K annual (circa £17.30 an hour)
•  20 Hours per week.
•  Mon - Fri 4 hours a day (successful candidate can choose their preference of set hours for each day as long as it covers 1200 - 1300)

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.