Event Manager – International Federation Women’s Healthcare

We are looking for a multi-talented Event Manager, with experience delivering large-scale, multi-lingual events who would enjoy working at a leading international body within women’s healthcare and across a range of communication and event responsibilities for their World Congress and other events.

Organisation
This role will bring the opportunity to be working in this highly regarded International Federation, the world’s largest alliance of national societies within its specialist field within Women’s Healthcare. It works to bring together professionals from more than 130 countries and territories, and has a rich history of collaboration with the world’s top health, rights and donor bodies, working closely with the World Health Organization and consultative status with the United Nations.

Role
We are looking to recruit an Event Manager as part of the Events team, supporting the organisation and delivery of their events – including their large biennial World Congress, online and regional events, webinars and internal events – providing world-class programming and an excellent experience to their growing network of stakeholders. This role will be very varied across multiple areas of involvement which will include both programme and event management, lots of stakeholder contact and communications, strategy & planning, monitoring & evaluation - core responsibilities include:

• Line management of Event Administrator
• Event delivery and logistics
  • Support the Senior Events Manager with logistical delivery and management of services on programme-related areas such as venue design, AV and multi-lingual interpretation.
  • Manage the logistical delivery of fellowships and awards at events
  • Support the on-site coordination of staff and suppliers at events
  • Support the development of event websites and mobile apps, ensuring all programme-related information is accurate and complete.
  • Support the development of  contact databases (CRM and other systems such as event management software) to help maximise engagement opportunities across all events.

Programme management

• Manage the development of frameworks, timelines, guidelines and templates to inform and support live event schedules and content production across  calendar of global events.
• Manage the collection, review and selection of proposed scientific content – including abstracts – developing submission guidelines and managing the build of the submission and review platform.
• Manage the planning and delivery of social programmes, in particular the welcome and closing ceremonies of Congresses, and of side meetings and events that run alongside the main event programme.
• Act as subject matter expert on event programmes to inform the accurate and timely development of marketing and operational plans.

Stakeholder management

• Key liaison with Scientific Programme Committees, managing resources to ensure the timely administrative delivery of committee meetings.
• Manage and ensure the delivery of high-quality end-to-end logistical support to key event stakeholders, including speakers, partners, dignitaries and government officials.
• Engage with and encourage collaboration among key stakeholders – including Leadership and Board of Trustees, Divisions and Committees, Programmes and Member Societies – to ensure cohesion and help align events with our long-term strategic objectives.

You:
You’re an accomplished Event Manager with excellent communication and event project management and event logistics expertise. You’ll have worked on previous large international events, across all aspects including abstract management, lots of stakeholder/committee contact, and full involvement across all aspects of the event and associated communications. Ideally you've previously worked in a membership body, and on similar congress-style events. Medical sector experience is great, but not essential. Specifically you will have:

• Demonstrable experience of delivering large-scale, multi-lingual events, harnessing the latest technology and trends to engage global audiences.
• A proven track record of working with senior stakeholders and decision makers, including VIP speakers, academic committees, trustees and volunteers.
• Strong experience of working within an internationally focused, membership-led organisation.
• Proven experience of long-lead programme management, complex speaker logistics, committee liaison and on-site delivery.
• Experience of developing sponsorship and marketing strategies that complement event programmes.
• Proven ability to work with international event organisers, suppliers and partner organisations.
• Proven experience of end-to-end operational delivery of events.
• Experience of working within the medical sector, and or the not-for-profit sector and line management experience are all highly desirable
• Experience in supplier procurement and management and of event-related budget setting and monitoring.
• Proven ability to work with and influence a diverse and cross-cultural range of senior stakeholders
• Strong negotiating and diplomacy skills.
• Ability to communicate in French or Spanish could be an advantage.
• Excellent political insight, able to judge and deliver to colleague and stakeholder expectations.

 This is an exceptional role in an exceptional organisation and would suit an an experienced Event Manager who loves working in multi-faceted organisations on large events– if you tick the boxes above and would be interested to be considered and to hear more then click APPLY now!