Events Administrator

Your new company
We have the pleasure of recruiting for a stand-out organisation in Sheffield who require an Events Administrator to join with immediate effect in May 2024, initially on a temporary basis. This position could easily become temporary to permanent for the right person dependent on performance in the job role.
KEY VACANCY INFORMATION
Immediate start
Temporary to start in May 2024.
Could become temporary - permanent for the right candidate (subject to the discretion of the business)
£23,700 salary guide - £13.02 per hour + Holiday accrual (rate including holiday £14.59 per hour)
A 35 hour week, around 9am - 5pm, Monday to Thursday and Friday, 1pm ( ideally working 8am - 1pm)
Office-based
Sheffield S9 location - free parking available
Successful applicants must be available to start temporary work asap and not be on notice.
Your new role
This is a fantastic opportunity to join a thriving organisation, who due to a surge in work loads require a Temporary event and Customer Service Administrator.
This vacancy will report to the Operations Manager and the main purpose of the role will be to coordinate internal and external events for the organisation.
The successful applicant will have excellent communication and organisation skills, they will also have recently held a similar role and be able to demonstrate this upon application.
Duties and responsibilities of the role are outlined as below;
- Responsible for the coordination and invitations for all external meetings and events held on site for the organisation - these can range from small events 20- 30 invitees, tours of the organisations, internal meetings/ events/ presentations and other events of between 100- 200 attendees
- Responsible for liaising with external service providers regarding events and coordinating with the wider finance and admin team regarding invoicing/ payments etc
- The successful applicant will need previous experience of GoogleSuite and Google calendars
- Responsible for liaising with the hospitality team to organise meeting rooms, lunches, refreshments etc
- Coordinate tour hosts
- Use of SAP for purchase orders etc (previous experience of SAP would be advantageous)
- Ensuring that all visitor information is up-to-date and is displayed across event meeting areas
- General admin duties - answering phone calls, providing information internally and externally about events
What you'll need to succeed The successful applicant will ideally have held a similar role previously and be able to demonstrate this on application. Generally, the successful candidate will be / will have skills in the following areas;
- Excellent organisation skills and previous experience of event planning / coordination
- Extremely professional in person
- Able to multitask and communicate with internal and external contacts regarding events
- Excellent GoogleSuit skills, particularly Google Calendars
- Able to plan and manage varying workloads
- Knowledge of SAP preferred but not essential
What you'll get in return
Immediate start
Temporary to start in May 2024.
Could become temporary - permanent for the right candidate ( subject to the discretion of the business)
£23,700 salary guide - £13.02 per hour + Holiday accrual ( rate including holiday
£14.59 per hour)
35 hour week around
9am - 5pm Monday to Thursday and Friday 1pm finish ( ideally working 8am - 1pm)
Office based
Sheffield S9 location
- free parking available
Successful applicants must be available to start temporary work asap and not be on notice.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

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