Events Administrator

House of Commons

The House of Commons is a unique and exciting place to work right at the heart of the UK's thriving democratic system.

Behind the scenes, the House of Commons Service is made up of more than 3,000 employees who support and facilitate the smooth day to day running of the House. They provide professional services to Members of Parliament, their staff, and the wider parliamentary community.

Staff Benefits

In addition to your salary, we offer an attractive range of benefits including:

• 30 days’ annual leave (increasing to 35 days after first full leave year).
• Civil Service pension with an average employer contribution of 27%.
• Access to training and development.
• Flexible working.
• Interest free season ticket loan and bicycle loan.

Introduction

The Speaker's Office provides support to the Speaker of the House of Commons in the execution of his official duties. The Speaker’s Office team undertakes work ranging from:

• Ensuring that the business in the Chamber runs smoothly before the House sits and during the sitting itself (producing speaking lists, processing requests for urgent questions and ministerial statements, giving the Speaker guidance when in the Chair);
• Responding to Members, colleagues and public about points of procedure and handling a high volume and wide range of other queries;
• Arranging official events and international conferences, overseeing diplomatic and protocol arrangements for a variety of meetings with senior stakeholders;
• Managing heritage state apartments with works of art and historical objects collections;
• Managing the Speaker’s social media channels and producing internal and external communications;
• Supporting the Speaker in his various roles as Chair of the House of Commons Commission, Speaker’s Committee on IPSA, Speaker's Committee on the Electoral Commission, Honorary Joint- President of Commonwealth Parliamentary Association UK (CPA UK) and British Group Inter-Parliamentary Union (BGIPU).

The Role

This is a new and exciting role in the Speaker’s Office supporting the delivery of high-quality special events and activities for the Speaker of the House of Commons.

It is an exciting opportunity for a highly organised individual to support delivery of an ambitious programme of annual events and one-off ad hoc events. You will help deliver a high quality, purposeful and engaging programme. This role plays a vital part in delivering the Speaker’s priorities and consequently, offers the postholder challenge, variety, and opportunities for development.

Some of the responsibilities for this role include:

• Supporting the Speaker’s annual programme of special events in Speaker’s House and Speaker’s Court by:
  • Providing an excellent event administrative service for the team; managing all the logistical elements of access, diary management, etc.
  • Provide administration support for all special events planning meetings and follow up with action logs.
  • Management of the registration process including production of name badges, attendee lists, meeting and greeting visitors, and checking visitor tickets.
  • Responding to queries and questions about events in the shared mailbox.

Skills and Experience

To be successful in this role you will demonstrate:

• Experience of supporting events through their planning, managing and delivering high quality events to budget and on time.
• Experience of supporting public engagement projects, including delivering high quality engagement programmes and activities.
• Strong organisational skills with the ability to effectively prioritise tasks.
• Well-developed communication skills, with the ability to communicate effectively to and with a wide range of stakeholders, delivering excellent customer service whilst upholding the values of equality, diversity and inclusion.
• Understands the demands of Parliament and is able to be responsive and flexible to these demands with short notice. Understands how Parliament operates and the structure and decision-making processes of the Administrations of both Houses.

Next Steps and Additional Information

• Application Form - If you would like to apply for this role, please submit an application providing evidence against criteria 1-5 in the Job Description.

More information on the role and the full criteria can be found in the Job Description.

Please note that most job offers will be made at the minimum of the salary range, other than in exceptional circumstances.

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