Events Coordinator

Main Responsibilities

•  Work with the Events Manager to deliver the events calendar for all Gedu brands and deliver agreed objectives.
• Ensure the timely and professional delivery of the event schedule which includes headline events such as open days, Christmas parties, graduations, and Conferences along with a range of other events such as Exhibitions, Meet the Dean, Career fairs and student related events.
• Manage all aspects of the logistics of setting up and delivering events, including publicity, venue hire, invitations and event registration, audio-visual resources, printed collateral and marketing materials, Merchandise, catering and refreshments.
• Collaborate with IT, student & Staff engagement, procurement, facilities, and other key internal departments to ensure smooth running of meetings and events.
• Source and arrange with catering companies to provide refreshments for meetings and Events.
• Ensure effective communication with key stakeholders (internal and external) producing briefing materials and updates as required.
• Act as the first point of contact for all enquiries relating to the events.
• Monitoring cost to ensure all activity is delivered within approved budgets.
• Attend events and assist with set up, registration of guests and provide support to the Event Manager on event days.
• Evaluation of events including data and feedback collation, analysis, and reporting.
• Generate ideas for innovative methods of event delivery, including brainstorm/creative ideas and optimising event attendance.
• Coordinate post-event feedback reports, event write ups and internal debriefs.
• Ensure all invoices and POs have been processed for suppliers.

Other Duties

• Occasional work may be required at evenings or weekends, for example to deliver events at all campuses.
• To undertake staff development appropriate to the post as may be identified and required from time to time, and in accordance with Gedu Staff Development Programme.
• To observe and implement health and safety responsibilities as specified within Gedu Health and Safety Policy.
• To demonstrate professionalism in the role as a representative of Gedu, incorporating Gedu core values in the delivery of duties.
• To observe equality and diversity practices and procedures and promote equality of opportunity at all times.
•  To observe and adhere to all Gedu policies relevant to the role.
• To undertake such other duties as may reasonably be requested.

Requirements

• We are looking for a motivated individual with demonstrable experience in meeting and event planning, promotion, and management, from concept through to execution.
• A degree in a communication related subject would be useful.
• Excellent interpersonal skills with ability to influence at all levels, internally and externally.
• Experience of managing multiple internal and external stakeholders
• Experience of sourcing external venues and suppliers for events.
• Experience of event marketing communications and collateral production.
• Budgeting, planning, organisational and project management skills to prioritise and manage workload to tight deadlines, with minimum supervision.
• Immaculate attention to detail.
• Understanding of the Higher Education (HE) sector and student recruitment is desirable but not essential.

Other Information

• The Events Coordinator also be expected to demonstrate their commitment to Gedu values and regulations, including equal       opportunities policy.
• The Gedu Social, Economic and Environmental responsibilities and minimise environmental impact in the performance of the       role and actively contribute to the delivery of Gedu Environmental Policy.
• To their Health and Safety responsibilities to ensure their contribution to a safe and secure working environment for staff,           students, and other visitors to the campus.

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