Events Coordinator (12-Month Ftc)

Are you ready to make your mark as part of our Events Management Team? Then you’ve come to the right place. At White & Case, we’ll support you, give you responsibility and welcome you as an integral member of our diverse, international team from day one.

You will plan and execute internal and external client-facing events both in-person and virtually, for the purpose of business development and Firm-wide initiatives. This includes events in London, as well as EMEA, and globally.

The successful candidate will work with and support the London Events Team as well as the Global Events Team, Lawyers and Internal Teams with the development and implementation of an overall best practice approach to event management on behalf of the Firm. 

Firm Summary

White & Case is an elite global law firm serving leading companies, financial institutions and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be.
With lawyers and staff operating from more than 47 locations, working in virtually every country of the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world’s key financial markets and our strengths in handling complex cross-border work.
It’s not just about our global network of offices and shared services centers; it’s the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It’s one of the reasons we attract and retain cross-border work. And why we attract a diverse group of people.
Our lawyers are globally minded, enterprising, collaborative and committed to excellence. Diversity is a core value of our Firm and it has been recognized with numerous awards and top rankings around the world. Our people represent 90 nationalities and speak 80 languages.

Key Responsibilities

The EMEA Events Coordinator will work to plan and execute a diverse portfolio of in-person and virtual events, such as:

• Client-facing, networking, and social events
• Thought leadership seminars
• Internal training and engagement events, as well as recruitment programmes
• Retreats and global/regional webinars

You will also manage the production of in-person and virtual events, including:

• Research, presentations, and site visits
• Contract negotiations and vendor relationship management
• Client/lawyer-facing event communication
• Budgets, collateral, and on-site event management
• Speaker, hotel room block, and travel management for large regional/global conferences

As the EMEA Events Coordinator, you will utilise your expertise in virtual events, to provide guidance and implement logistics to ensure seamless event execution. Moreover, you will work to manage administrative tasks, and collaborate with internal teams to handle venue memberships, coordinate billing, and uphold the Firm's values as its ambassador.

Qualifications and skills

• Bachelor’s degree and 2+ years in a legal services firm (preferred)
• Willingness to work outside the parameters of a 09:30am-6:00pm working day as required, including early morning, evenings, and occasional weekends, as well as globally
• Familiarity with local vendors and venues, fostering quick relationship development
• Proficiency in Excel, PowerPoint, and adaptable to new systems, with excellent communication skills
• Client-focused, adept at managing diverse stakeholders and prioritisation, and excels in a fast-paced environment
• Strong analytical abilities and is a collaborative team player
• Proficiency in Cvent and InterAction CRM

What We Offer

When you join us, you’ll be working directly with partners, business leaders and many other inspiring colleagues across our global network of offices. We live by our values—to be pioneering, united and human—and we believe that you’ll experience them from your first day. We will give you the support and development opportunities that will help you achieve your potential.

We believe that consistent high performance merits reward and support. Our compensation package reflects your calibre as an Events professional, and our benefits are designed to support your changing needs and priorities across different life stages.

About White & Case

We are a global law firm with longstanding offices in the markets that matter today. Our on-the-ground experience, our cross-border integration, and our depth of local, US and English-qualified lawyers help our clients work with confidence in any one market or across many.

Location and Reporting

This role will be based in our London office, and will report to the Events Manager, based in the United States.

Our standard office hours are 09:30-18:00, with a current requirement for 3 days in the office per week.

Please note that this role will involve evening, weekend hours and additional days in the office, based on Event support requirements. 

Equal Opportunity Statement

White & Case is committed to creating a diverse and inclusive workplace. It is our Firm’s policy to recruit, employ, train, compensate, and promote without regard to race, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law.

If you require assistance and/or accommodation to participate in our application and/or interview process, please email the recruiting contact listed for the relevant position. We are a Disability Confident (Committed) Employer. We will be happy to work with you.

Note to recruitment agencies: Our internal Recruitment team are responsible for all end-to-end lateral recruitment processes. All agencies must sign White & Case terms of business, which are office specific. Candidates submitted by an agency without terms of business agreed with the appropriate office, and/or outside of our online application tracking system, will not be considered a formal introduction.

Any applications and CVs sent directly to White & Case Partners and employees will not be accepted as formal introductions. If you have any questions, please contact the London Recruitment team.

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