Address
SalaryABOUT DYNAMIC EARTH
Dynamic Earth is the leading earth science engagement charity in the UK, with a mission to empower people with an understanding and empathy for the Earth and its future. We do this by providing compelling engagement at our world-class Science Centre in Edinburgh, as well as through our learning and engagement programmes across Scotland. We recently published a bold new 10-year strategy – From Beginning to Mend – along with a powerful new brand, to help us reach more people and to embed climate change across everything we do.
PURPOSE OF THE ROLE
It is an exciting time to join our events team and be part of telling Earths epic story to
achieve our vision of a positive future for us and our planet. This role is key to delivering all our events to increase income and ensure all clients receive 5-star service when hosting an event in our venue.
DUTIES
• Work closely with clients to ensure they are completely satisfied with all aspects of the organisation of their events.
• Liaise closely with all other relevant departments to ensure the events run smoothly both in terms of planning and on the day
• Carry out site visits as required.
• Administer bookings thoroughly and efficiently, taking care to adhere to the systems in place for dealing with enquiries / bookings.
• To administrate Christmas Party Nights if required
• Respond to new enquiries and create event proposals in a timely manner.
• Attend Industry events and support proactive sales activity as required.
• Assist the Events Manager to produce detailed sales forecasting information.
• Act as liaison with Group Bookings team to share information on spaces booked.
• Compilation of detailed function sheets for each event for discussion at weekly sales/ operations meeting
• Attend weekly sales/operations meetings to thoroughly brief the operations team on all events.
• Work with the Sales Manager and events team to ensure the full potential of events business is met.
• Ensure the correct invoice procedure is always used via Finance department.
• Carry out any other duties that help to ensure greater efficiency of sales / events department.
• To ensure events feedback is logged post event.
• Work with colleagues within events team and other departments within organization in a positive and constructive manner.
SKILLS, KNOWLEDGE AND ATTRIBUTES
Essential
• 1 years industry experience
• Must be proactive and be able to hit the ground running.
• Must be an excellent communicator.
• Good time management skills are a must.
• Must be an excellent team player.
• Must have the ability to work unsupervised.
• Computer skills are essential.
• Ability to work effectively under pressure is a must, as is a proven ability to meet multiple tight deadlines.
• The ability to manage multiple concurrent projects is central to this role.
• Must have the ability to build and maintain good relationships and rapport with all clients.
Desirable
• Experience in an administrative role.
• Experience organising events within a multi-discipline environment.
OUR BENEFITS
• 34 days annual leave (which includes 9 bank holidays)
• Complimentary entry to Dynamic Earth for family and friends
• Free staff car-parking
• 25% Discount in the Dynamic Earth Gift Shop
• Subsidised meals from the Dynamic Earth Café
• Staff Canteen with complimentary tea and coffee
• Free entry to ASVA member visitor attractions (subject to conditions)
• Limited Gym Membership at MacDonald Holyrood Hotel (subject to conditions)
• Employee Values Awards
• Matched company pension contribution of 5%
• Confidential advice-line through our Employee Assistance Programme
• Life Assurance cover of 4 times annual salary
• Up to 3 years Critical Illness cover
To apply for this position, please email a copy of your CV and cover letter to peopleandculture@dynamicearth.org.uk
Application Deadline: Wednesday 06/03/2024
