Exams Officer

We are currently looking for an Exams Officer in Bormley for 5 weeks, Monday to Friday, 8am - 4pmDuties:

• To be responsible for examination entries for external exams to the examination boards for public exams, SATs, GCSE, AS and A Level.
• To liaise with Subject and Curriculum Leaders on student entries.
• Checking entries are correct and agreed by both students and staff.
• Issuing students with their entry slips and making any necessary corrections.
• For all areas being used for examinations, the Examinations Officer must book, prepare,organiseand supervise these examinations in accordance with the regulations laid down by all the examination boards.
• To disseminate information about public exams to staff, students and their parents.
• To liaise with staff, parents, students and to deal with complaints and queries about public examinations.
• To sort out examination papers as they arrive.
• To be responsible for the daily running of public examinations includingpracticalsand to inform the Site Manager about arrangements that need to be made for furniture in examination rooms.
• Supplying all the necessary stationery and materials related to the smooth running of the examination system.
• To liaise closely with the Assistant Head and create the examination timetable.
• Liaise with the Assistant Head and determine issues relating to invigilation, student leave and general Centre planning.
• To sort out all clashes and make appropriate provisions for students.
• To brief students on examination procedures and conduct, and to produce guidelines for staff and students.
• Dealing with special considerations and any other requirements related to the smooth running of the examination system.
• Ensuring all necessary certification is dealt with in the timescales set by the boards and implemented by thecentre.
• Ensuring that all staff are fully updated on all dates, changes in examination procedures, entries and results.
• Keeping up to date with examination requirements, including the development of appropriate computer systems that meet the needs of the public examination system.
• Preparing and checking student examination fees for each examination period.
• Checking all examination fees and charges from each examination board.
• To be present on the day thecentreis notified of results and attend GCSE and AS/A2 result days, distributing documentation to staff and dealing with queries, where appropriate, from students, staff and parents.
• To provide relevant statistics on examination entry and examination results to the Headteacher, the Aquinas Advisory Council (AAC), the LA and the DfES,etc, including an annual report to the AAC.
• To oversee the copying and distribution of results.
• To check certificates before they are handed on to Year Leaders.
• To retrieve costs of examination entry from absentees and arrange for re-marks, reports and queries about exam results from the examination board.
• To undertake an analysis of examination results, both A Level and GCSE, when thecentreis notified, and to inform the Headteacher as soon as administratively possible.
• To liaise closely with the Assistant Head, Raising Achievement, to develop exam statistics that can be used for target setting, review and as a basis of raising achievement.
• To liaise with the Human Resources Department in the timely recruitment of invigilators ready for the main examinations period.
• To provide approved training to new invigilators in order for them to run examinations according to all JCQ policies.
• To make arrangements for all internal examinations including timetable rooming and invigilation. To liaise closely with the Assistant Headteacher over issues of invigilation and cover.

To ensure that the School adheres to all JCQ and awarding body regulationsRequirments:

• English andMathsto GCSE/Standard Grade A-C or above.(Essential).
• Previous experience of working in a school environment,(Desirable)
• Previous experience of working in an examination role. (Desirable)
• Knowledge of using SIMS. (Desirable)
• In depth knowledge of examinations procedures, rules and regulations including relevant policy and legislation. (Desirable)
• At least 2 years' experience of administration or related field. (Essential)
• Experience in database administrations. (Essential).
• Confident in the use of ICT and Microsoft programs, including Excel spreadsheets. (Essential).
• Experience in the handling andtheorgantistionof confidential information.
• Ability toanalysedetailed datato produce clear and accurate information and reports.
• Ability to applybehaviourmanagement policies and strategies which contribute to a purposeful learning environment.
• Ability to learn and effectively use computer management software.

Please contact me for more information or click apply if you are intested in this role.

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