Executive And Governance Support Officer (2038)

Join us in our efforts to end extreme poverty, whatever it takes.
A fantastic opportunity has arisen for a highly organised Executive and Governance Support Officer to join Concern Worldwide (UK).
About the Role
Would you enjoy working in a fast paced environment coordinating projects and work flow to support Concern UK’s leadership in their delivery of strategic goals? We are looking for someone who has the ability to build relationships with our Senior Management Team in the UK and Dublin offices, with our Board of Trustees and amongst staff.
You will come with a proven skillset in your ability to organise, manage and prioritise work, maintaining confidentiality at all times with a strong command of written and verbal English together with excellent skills across the Microsoft Suite. If this role resonates with you, we look forward to receiving your application.
Previous experience in a similar role in the charity sector is desirable together with governance experience and an interest in international development and humanitarian response.
Main duties & Responsibilities:
Trustee Liaison
• In conjunction with the Executive Director, coordinate meetings for the Board, Audit and Finance Committee, Fundraising Committee, and Governance and Nomination Committee.
• In conjunction with Director Northern Ireland, coordinate CNI Board meetings
• Take responsibility for Trustee communications including the preparation, editing and dispatch of Board Papers, production of meeting minutes and recording action points. Produce and maintain rolling agendas.
• Track and update actions on governance issues for both Boards, ie signing of documents and declarations, producing letters of appointment, preparing Board papers on Trustee Issues and keeping the website updated.
• Control of Trustee information regarding GDPR and compliance standards
• Responsible for personal data collection and support for recruitment and induction process for new Trustees
• Support to SMT and ELT
• Co-ordinate SMT meetings; produce and update rolling agenda, prepare monthly agendas, circulate papers, coordinate presentations and maintain action logs.
• Ensure the availability of clear and accurate minutes of Board, SMT, ELT and other meetings where relevant. Ensure they are properly approved and filed.
• Coordinate Board and SMT Away Days
• Monitor and remind ED and SMT of key moments, deadlines and important tasks.
• Assist with collating information, editing and preparation of papers and presentations.
• Organise UK and international travel arrangements for SMT and board members on request.
• Provide diary management for the Executive Director as required.
• Prepare expense claims for Trustees.
• Executive Support for the Organisation
• In consultation with the ELT, coordinate the timetable and logistics for all staff briefings.
• Collate and analyse data relate to the carbon reduction action plan, data gathering and analysis.
• On an ad hoc basis, support SMT members in organising events and consultancies.
• On an ad hoc basis, support cross-organisational projects led by SMT members including documentation, planning and organising.
• Support the Compliance Officer with approved and final policies and other documents.
• Management London Info e-mail inbox.
ESSENTIAL
• Excellent organisation, administrative and time management skills with the ability to independently prioritise and plan a busy workload.
• Excellent interpersonal skills and the ability to communicate with a wide range of people and build strong internal and external working relationships
• Excellent written English and the ability to produce accurate work to a high standard and pay attention to detail.
• Demonstrated understanding of the importance of maintaining confidentiality at all times
• High level of proficiency and confidence in MS applications including Teams, Word, PowerPoint and Outlook
• Active commitment to Concern’s mission, values, and to promoting diversity, equity and the interests of marginalised people.
DESIRABLE
• Previous experience in a similar role in the Charity Sector.
• Demonstrated interest in international development and humanitarian response.
About our office:
Concern is currently trialling a hybrid model. Staff are expected to come into their base office once per week or the monthly equivalent i.e. 4 times per month. Staff are also able to flex their start and finish times between the hours of 7am to 7pm daily.
Equality, Diversity and Inclusion:
Concern Worldwide encourages all qualified candidates, irrespective of gender, ethnicity and origin, disability, political beliefs, religious beliefs, sexual orientation, or socio-economic status to apply to become a part of the organisation. Concern is against all forms of discrimination and unequal power relations, and is committed to promoting equality.
Please upload your CV and cover letter by 19th January 2024.
All candidates who are short-listed for an interview will be notified via email after the application deadline.
Candidates must be legally entitled to work in the UK at the time of application.
Condition of Appointment:
The successful post holder will be required to complete a criminal records self-declaration form and complete a basic DBS check.
Contract Type: Permanent Full time
Closing Date: 19 January 2024
Salary: £34,178 - £37,776. It is company policy to start new employees at the beginning of their pay band.
Location: London
You may also have experience in: Executive Assistant to the Board, Governance Administrator, Executive Support Coordinator, Governance Officer, Board Secretary, Executive Administrator, Governance Support Specialist, Board Services Coordinator, Corporate Governance Assistant, Executive Office Coordinator, etc.
REF-(phone number removed)
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