Executive Assistant

Executive Assistant

Are you an experienced Executive Assistant who enjoys supporting senior leaders?

We are recruiting for a reputable educational establishment based in Egham who is seeking an Executive Assistant to provide a high level of professional executive and administrative support to the Senior Leadership Team.

This role is an office-based role.

Key responsibilities for the Executive Assistant:

• Provide efficient, high quality and confidential business, administrative and executive support to the Vice-Chancellor and Principal's Office.
• Ensuring the Senior Leadership Team members are in the right place at the right time, with the right papers, and managing office tasks.
• Assist the Vice-Chancellor and Principal's Office in preparation for meetings/talks/visits,including finding out about events and inputting into presentations/briefings.
• Manage a complex and busy diary for the Senior Leadership Team
• Day to day tasks will include the organisation of meetings, booking venues, arranging hospitality, and making travel arrangements (including visa requirements) as necessary.
• Facilitate and service high level committees as required, taking clear, concise, and accurate minutes and following these up with a high degree of professionalism, clarity and confidentiality.
• Manage responses to incoming correspondence, phone calls and emails, some of which may be complex and sensitive.
• Identify priorities and respond appropriately (including drafting responses) or redirect to an appropriate person.
• Create and maintain accurate electronic (and paper) files with respect to central documentation for the Vice-Chancellor and Principal's Office.
• Develop and maintain a good working knowledge of relevant University policies and procedures, as well as organisational and committee structures.
• Ensure any expenditure is managed within a specified budget, and take responsibility for financial administration (requisitions, invoices, receipting, expense claims) ensuring compliance with financial and expense regulations.

Executive Assistant Skills and Experience:

• Experience of providing an effective and comprehensive administrative service at a senior level
• Good working knowledge of MS Office (including Word, Excel, Power Point and Outlook) and Teams.
• High level organisational and prioritisation skills
• Ability to maintain helpful and professional standards in all situations, with demonstrable experience of working effectively under pressure while managing confidential and sensitive issues with tact and diplomacy.
• Experience of minute taking and report writing as well as excellent diary management skills.
• Flexibility to work outside normal office hours, if required.
• Excellent verbal and written communication skills with fluency in both spoken and written English and the ability to adjust these to suit the circumstance.
• A commitment to professional customer service, with the ability to communicate effectively, building relationships and networks with a wide range of internal and external stakeholders to facilitate this.
• Pro-active and able to work efficiently and effectively to meet deadlines, pursuing tasks until results are achieved, remaining calm under pressure.
• Ability to assimilate information, develop a depth of understanding of a wide variety of complex and sensitive issues.

If this Executive Assistant role is of interest to you, please click apply or contact Marie Spratley in our Egham office.