Executive Assistant

Salary: £37,689

Closing date: Sunday 21 April

Contract type: Permanent

The Wellcome Trust is a global charitable foundation. We improve health for everyone by funding science, leading policy and advocacy campaigns, and building partnerships.

We plan to spend £16bn over the next ten years, funding new discoveries in life, health, and wellbeing, and taking on three global health challenges: mental health, infectious disease and climate and health.

These challenges need the bold science we support, but they won't be solved by science alone.

We are looking for an Executive Assistant to support the Chief Equity, Diversity, and Inclusion Officer (CEDIO)

Where in Wellcome will I be working?

You will be providing executive support to Chief EDI Officer to ensure them to operate effectively.

The EDI team is committed to making Wellcome a fair and inclusive place to work and we hope this is a goal shared by all staff. We strive to ensure our internal policies, processes and practices help us build an equitable and healthy organisational culture. Through our work we aim to support and empower all colleagues to be their best selves, feel represented and valued and a sense of belonging at Wellcome.

In the past Wellcome has played an unintended part in sustaining barriers to inclusive research. Now we are using our influence to remove those barriers. It means changing processes and practices in research that systematically exclude or disadvantage people based on disability, gender and race, as well as ensuring that research goals are set in collaboration with the populations most impacted by the urgent health challenges of our time.

As Wellcome looks to refresh its EDI framework, and evolve its EDI goals, this is an exciting time to be part of the EDI team.

What will I be doing?

This role will be to prioritise CEDIO's needs, while working collaboratively across the EDI team, Wellcome and with external partners. This is a vital role which will provide unique access into a CEDIO's day-to-day from a strategic perspective.

As an Executive Assistant to CEDIO, your priorities will be to;

• Provide diary management, organise meetings and appointments, and manage emails

• Brief Director ahead of meetings and visits while preparing documents for Director including correspondence, reports, minutes, briefing notes, presentations and other papers. Arrange travel and meetings of Director

• Organise meetings at divisional level, including meetings of the senior management team and external parties

• Assist in the preparation of papers for internal and external meetings, attending such meetings and producing minutes, action logs or programme documentation where appropriate

• Provide administrative support to priority projects across the EDI team and exercise cost control and seek approval for expenditure to ensure we work within the agreed operating budget also process expenses and invoices.

• Contribute to a diverse and inclusive culture across the organisation, collaborating across departments.

Is this job for me?

We are looking for someone who:

• Significant experience of diary and correspondence management.

• Experience of organising international travel and complex itineraries.

• Able to work with discretion and sensitivity, good attention to detail.

• Well-developed time management skills, including ability to prioritise and reprioritise tasks without compromising quality. As well as good verbal and written communication skills.

• Proficient in the use of Microsoft Office suite of products (eg Word, Outlook, Excel, SharePoint)

For the recruitment of this role we are using Workday's anonymised application functionality.

To apply please upload your CV and complete our short application. Please ensure that when you are applying you complete all sections on the application form, we will not be able to accept any applications that are incomplete.

Interview dates: W/C Tuesday 7 May

You can view the full job description on our website

You can read more about the benefits we offer our employees on our website

Our Hybrid Way of Working

We understand that our colleagues have commitments and personal interests outside of work and we strive to build a flexible working environment, in which people can perform at their best. We are currently working 2 days per week (Tuesdays and Wednesdays) from our Euston Road offices (as part of our hybrid Ways of Working) with the remaining 3 days working either remotely or in the office.

From 1st September 2024 we will move to 3 days in the office (Tuesday, Wednesday and Thursday) with the remaining 2 days working either remotely or in the office.

Diversity and Inclusion is at the heart of everything we do

Diversity and Inclusion is a priority at Wellcome. We are committed to cultivating a fair and inclusive environment, where everyone can be themselves and thrive. We are happy to discuss flexible working options for all roles. We work to ensure that our recruitment processes are as inclusive as possible to everyone. This includes making adjustments for people who have a disability or long-term condition. Please visit our website for more information on adjustments and accessibility, or contact us at .