Executive Assistant

Executive Assistant

Salary : 30k basic plus bonus, pension, generous holiday allowance

Office based : Dudley

The Executive Assistant will provide high-level administrative support to senior leadership team. This role requires excellent organizational skills, a keen attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced environment. The ideal candidate will be proactive, resourceful, and able to handle confidential information with discretion.

Key Responsibilities:

• Administrative Support: Manage and maintain executive schedules, including appointments, meetings, and travel arrangements. Prepare agendas, briefing materials, and minutes for meetings.
• Communication: Serve as the primary point of contact between the executive office and internal/external stakeholders. Draft and edit correspondence, reports, and presentations.
• Project Management: Assist in the planning and execution of special projects and initiatives. Track progress and provide regular updates to the executive team.
• Event Coordination: Organize and coordinate executive events, meetings, and conferences. Handle logistics, invitations, and follow-ups.
• Data Management: Maintain and organize files, records, and databases. Ensure data accuracy and confidentiality.
• Financial Tasks: Process expense reports, manage budgets, and handle invoicing. Assist with financial planning and analysis as needed.
• Office Management: Oversee the general office environment, including supplies inventory, equipment maintenance, lunch ordering and space management.

Qualifications:

• Experience: Experience as an Executive Assistant or in a similar role supporting senior executives.
• Skills:
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Strong organizational and time management abilities.
• Strong problem-solving skills and attention to detail.

Key Competencies:

• Proactivity: Anticipate needs and take initiative to address them.
• Adaptability: Ability to adapt to changing priorities and work well under pressure.
• Confidentiality: Handle sensitive information with the utmost discretion and confidentiality.
• Interpersonal Skills: Build and maintain strong working relationships with internal and external stakeholders.
• Multitasking: Manage multiple tasks and projects simultaneously with high efficiency.

Working Conditions:

• Primarily office-based with occasional travel as required.
• Flexibility to work outside standard business hours when necessary.

At Morgan Ryder we can provide you with a full range of employment opportunities from short term and fixed term temporary vacancies to permanent positions.

We recruit for companies that operate in the following industries: Food and Drink Manufacturers, FMCG, Packaging, Engineering, Automotive, Aerospace, Warehousing, Logistics, Waste Management, Petro Chemical, Pharmaceutical, Power & Renewable Energy.

Please note that calls to and from the offices of Morgan Ryder Associates Ltd. may be monitored or recorded. This is to ensure compliance with regulatory procedures, record business transactions and for training purposes.