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Form of workRubicon Consulting is currently recruiting for 2 Executive Assistants on a 12-month Contract based Remotely (with the occasional visits to Stafford).
This role falls INSIDE IR35
You will manage items such as Calendar organization, travel bookings, expenses, attend limited meetings and create Minutes of Meetings, track and update certain action trackers.
Essential Responsibilities:
- Provide support to the senior leader.
- Manage calendar, meeting schedules, conflicts. Work with other assistants or leaders to align on meeting priority.
- Support with travel bookings, including hotels, flights reservations etc. Will also include any visa applications, passport logistics.
- Manage submission of expenses.
- Minimal attendance to certain meetings to take notes and issue minutes of meetings.
- Follow up on action trackers, missing inputs / deliverables as necessary.
- Collect inputs from Stakeholders and compile presentation slides (as needed).
- Prepare draft communications and distribution of approved communications bulletins / emails.
- Manage email distribution lists.
- Other assistant & administrative support – co-ordination of events such as Project Management month with meeting invites, speaker co-ordination, Box folder set up for presentations / supporting materials etc.
Desired Qualifications / Skills:
· Fluent in English
· Proven communication skills
· Ability to use Microsoft Tool Suite (Outlook, Word, PowerPoint etc.).
· Previous experience as an Executive Assistant or similar type role (preferred)
· High-energy, self-motivated, team player, with ability to work in a diverse, multicultural environment across multi-geographical locations.
· Ability to effectively manage multiple tasks and priorities.
