Executive Assistant

EA/Project Coordinator/PA, Bristol (hybrid)

NB: Working hours - Monday to Friday / 1400 to 2200 (some flexibility on this)

Resolve Recruitment Services are working with an international client that provides onsite engineering, technical, project management and logistical services to clinets globally! Due to continued growth, our client now seeks an experienced Project Coordinator to work from their Avonmouth offices in Bristol.

The role:

• Assist with the organisation and administration of all aspects of the engineering, packing and logistics projects to ensure their complete and efficient operation including travel co-ordination
• Provide professional administrative support to the business
• Liaising with and coordinating engineers assigning to jobs etc
• Co-ordination and monitoring of projects and other relevant administration; sourcing service providers, contractors, and suppliers; obtaining quotes; and dealing with problems
• Ensuring all work runs in a timely, cost-effective manner within budgets and timescales
• Placing orders with suppliers; making arrangements in relation to monitoring all relevant deliverables
• Preparing required job documentation including job step risk analysis
• Job cost allocation and invoicing
• Finding and arranging appropriate travel for individuals within budget constraints; communicating travel information to travellers
• Preparing, submitting, and managing visa applications
• Providing general administrative support to the business
• Accurately contributing to month end procedures
• May be required to complete other business activities on behalf of the company from time to time in line with identified skills, competencies, and experience
• Additional hours, including occasional weekend support, may be necessary from time to time when required to suit business needs

The person:

• Experience of managing multiple task-based projects would be desirable but not essential
• Experience with co-ordinating travel arrangements preferred including flights, hotels etc
• Experience dealing with clients through phone and email
• Exceptional organisational skills with very high attention to detail
• Ability to multi-task, anticipate and respond effectively to changing priorities
• Flexible, conscientious attitude to work
• High standard of written & verbal communication, with a confident & professional phone manner
• Strong interpersonal skills
• Ability to remain calm, focused & productive in a fast-paced working environment
• Flexibility and adaptability to manage under pressure and cope with change, responding quickly & efficiently
• Ability to plan and manage time in a changing environment
• Comfortable working autonomously
• IT literate, with a strong working knowledge of Microsoft Excel, Word & Outlook

The package:

• A good starting basic of up to £32,000 depending on experience
• Monday to Friday, 1400-2200hrs - some flexibility on these hours may be given
• Hybrid working can be discussed at interview stage
• Free on-site parking at Head Office
• Increased annual leave by service length
• Private Medical Insurance by service length
• Life assurance scheme
• Employee Assistance Programme
• Structured career development
• Regular company events
• Free on-site gym at Head Office
• Being a global company there are potential opportunities to move/work abroad longer term, if this is of interest to employees

For more information on this exciting and rewarding Project Coordinator career please APPLY BELOW.

Key:

Project Coordinator, Operations Coordinator, Travel Coordinator, Engineering Coordinator, Logistics Coordinator, Administrative Coordinator, USA, Canada, Bristol, BS11