Executive Assistant

Reed have partnered with an award winning, top 15 national firm with an office near Clifton. Recruiting for an Executive Assistant.

Hybrid working is available in this role. 35 hour working week, flexibility around the core hours of 10 – 4.

Duties
Anticipates and balances the needs of Partners, keeping one step ahead of their needs
Complex management of multiple diaries
Comprehensive and pro-active email management
Collation of all documentation for meetings
Attending meetings, taking forward action points and next steps, including Minute taking at leadership meetings.
Schedule appointments, arrange meetings and conferences and organise travel plans including itineraries and logistics
Support stakeholder engagement by arranging actions, meetings, and events
Prioritise own workflow and ensure work is completed to the required standards of productivity, quality and timeliness
Carry out a range of procurement activities
Initiative and confidence to provide support to enable Partners to fulfil their own roles
Support with documentation, reports etc.
Accountability for delivery of defined actions relating to both personal and team objectives
Responsible for the Anti-Money Laundering process, to include delegation of appropriate tasks
Responsible for the billing process on behalf of Partners, including raising bills and running reports, maintaining a detailed tracker of distributed and paid bills and the follow up with debtors

Requirements
Experience working as an EA or PA
Professional service experience desirable
Excellent client care skills – the ability to deal with queries from internal and external clients in a professional and polite manner, and be the first point of contact for external clients
Excellent organisational skills – the ability to take responsibility for own tasks and prioritise work in a calm and efficient manner
Highly developed time management skills – the ability to work to very tight deadlines while maintaining a high standard of accuracy
Highly developed communication skills – the ability to communicate in a confident and professional manner with people at all levels within the business
Demonstrate flexibility/adaptability in meeting internal and external clients’ demands – in both the nature of the work undertaken and working additional hours as required to complete the task(s)
Demonstrate proactivity and the ability to work on own initiative
Maintain high levels of confidentiality and discretion at all times
Reliable with a strong work ethic and a ‘can-do’ approach
Acts as a positive role model at all times
High levels of IT literacy in Microsoft Word, Outlook, Excel and PowerPoint
Ability to understand budgets, costings and finance tasks such as Purchase Orders and Invoice processing
Any specific skills as may be required within a particular department

Benefits
35 hour working week
Tax free work from home allowance - £25 per month
Paid overtime available
Bonus scheme
25 days holiday plus bank holiday. After 5 years’ service, the entitlement will be increased by 1 day
5% matched pension
Life assurance x4 salary
Private medical
Profit-Sharing Plan enables staff to share in the profits of the firm. Payment is usually c£1,000. Paid in December