Executive Assistant

An exciting opportunity has arisen for an Executive Assistant to join a large IT services business based in the UK. This is a hybrid working role based in Birmingham.

Client Details

EA requirements to support the Chief People Officer. Effective, efficient, and professional support which will involve liaison with stakeholders across the company, customers and shareholders. Ability to manage multiple people, work to deadlines and maintain confidentiality are essential. Part of a team of EAs across the group.

Description

Key Responsibilities:

• Manage diary requests for Executive and potentially email traffic whilst maintaining the highest level of confidentiality;
• Screen enquiries and requests and redirecting as appropriate;
• Collate and distribute monthly business reports and presentations to the members of the Leadership team and Operational Boards, chasing up late submissions so that the pack is distributed in a timely manner;
• Liaise with the Leadership team and other staff regarding client queries/issues;
• Ability to escalate any customer enquiries to the correct member of the management team and identify urgent issues;
• Respond to emails corresponding on behalf of the Executive;
• Take Minutes/Actions of meetings when required;
• Undertaking background research for specific issues if required;
• Assisting in production of documents, briefing papers, reports and presentations;
• Generating expense claims for the management team and appropriately processing claims;
• Book travel, arrange Visas and put together travel packs incl itineraries, booking confirmations etc;
• Provide ad hoc support to other members of the management team as required;
• Organise or assist internal comms team with staff events such as Town Halls, All Staff Briefings etc;
• Ad hoc project work - when required.

Occasional travel within UK may be required

Profile

Key Skills and Experience:

• Excellent organisational skills;
• Ability to communicate in a professional manner both verbally and in writing;
• Undertaken additional project work.
• Be able to prioritise and manage workload appropriately balancing demands;
• Knowledge of Microsoft Office range of products including Outlook and Teams;
• Ability to pull together data in a consistent manner from different sources for reporting purposes;
• Be able to work effectively with minimal supervision;
• Support other EAs across the business when required as part of a team.

Job Offer

• Hybrid working role
• Competitive day rate