Executive Assistant

Job Title: Executive Assistant

Knauf stands for opportunity. We know that opportunity looks different to each person, and we are proud that we see opportunity in everyone. This exciting role within Knauf Insulation could be the perfect next opportunity for you to build a unique career, in a values-led culture with a clear purpose of making tomorrow a home for all of us. We are a global manufacturer of construction materials and within our Group, our 41,500 team members in 90 countries across 300 sites provide a huge opportunity for anyone with ambition and energy. We value everyone's contribution equally and we ask that you bring your whole self to work, to enrich the business further, as together we achieve more in a safe and inclusive environment.

Knauf Insulation is proud to be part of the Knauf Group. ….. To learn more about the business, click here.

Can you say ‘yes’?...

• Do you have a high level of administration skills?
• Do you know how to organise and prioritise workloads?
• Do you have a strong eye for detail?

As Executive Assistant you will provide high-level administrative support to the Managing Director to ensure the smooth running of their diary and creating administrative efficiency. Support will also be provided to other members of the Senior Leadership Team for travel and events management. This position requires exceptional organizational skills, the ability to handle sensitive and confidential information, and excellent communication skills.

What you’ll be doing…

• Extensive and complex diary management. Scheduling meetings, internal and external with management and coordination of multiple stakeholders, often across various time zones.
• Extensive travel coordination for the SLT maximising value of the trip and ensuring high level of efficiency and cost effectiveness - international and domestic. Including, but not limited to, visa applications, hotel reservations, ground transportation etc
• Support & liaise with Executive Assistants of KINE Board members and other Central Assistants.
• Coordinate and facilitate SLT meetings and ensuring refreshments are provided.
• Co-ordinate transport, accommodation, meeting rooms, lunches, restaurants, Plant Tours for visitors of the SLT to the UK
• Events Management: Organise and lead the management of key events, such as Knauf Family/Board visits, Annual Conferences, Virtual Business Updates, off site SLT Strategy Meetings, Christmas Parties. This includes hotel/dinner bookings, venue booking, agenda management.
• Submit monthly expenses digitally via MXP on behalf of MD, upload all receipts to ensure visibility of expenditure to the approver.
• Manage executive's email inbox, prioritise messages and respond independently when appropriate.
• Provide general administrative support eg: printing, scan docs and e mail as necessary, send important documents via DHL and other day to day activities.
• Induction support for SLT direct reports
• SAP - raise Purchase Requisitions for General Management (NH), Supply Chain, Technical & Purchasing and Goods Receipt once goods/services are received.
• Update organisation charts for Marketing, Supply Chain and Technical.
• Assist in preparing reports, presentations and data analysis as needed.
• Conduct research on various topics as requested by the MD.
• Leadership and Development responsibility for Business Admin apprentice.
• Organise the office layout and maintain supplies of stationery and equipment.
• Maintain the condition of the office and arrange for necessary repairs.
• Ensuring that facilities meet government regulations, health and security standards and energy efficiency requirements.
• Overseeing building projects and renovations.
• Support departmental office moves/ layout changes.
• Work with IT to ensure the HO building is fully equipped and supported.
• Responsible for Post room and stationary stores.

What we’d love for you to have:

We are interested in you as a person, your attitude, behaviours, and values. If you have the willingness to learn anything you need for the role that you don't already have, we'd love to speak to you.

If you have any of the following – this would be an added advantage:

• Prior experience as an Executive Assistant or in a similar role.
• Demonstrated ability to handle confidential information with integrity.
• Strong organizational skills with the ability to multitask effectively.
• Excellent written and verbal communication skills.
• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint)
• A high level of attention to detail and accuracy
• Familiarity with office equipment such as printers, scanners, etc.
• A professional demeanour with strong interpersonal skills

We'll provide:

• Competitive Salary
• Enhanced Holiday Pay – 33 days including bank holidays plus the opportunity to purchase more
• 16 weeks Company Sick Pay after 3 months of service
• Group Income Protection
• Enhanced Maternity, Paternity and Adoption packages
• Life Assurance – 4 x annual salary
• Defined Contribution Pension Scheme
• Staff Bonus Scheme
• Career Progression Routes
• Employee Assistance Programme through Health Assured
• Westfield Health Cash Plan
• Perkbox
• Access to Costco Membership
• Wickes Employee Purchase Scheme
• On site Gyms
• Wellbeing Initiatives and Mental Health First Aiders
• Car Salary Sacrifice Scheme
• Cycle to work scheme
• On site Car Charging Points

What happens next?

We appreciate that your time is precious and applying for a new job can be a lengthy process, so we will reply to your application ASAP.