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SalaryExecutive Assistant
Jersey
As a Barclays Executive Assistant, you will proactively be managing the ‘office’ of the Head of the Crown Dependencies which will involve general office management and administrative duties. This is an opportunity for you to provide extensive diary management, arrange meetings and be the contact person for any queries from employees, visitors, and contractors. You will also be required to exercise considerable initiative and a high degree of social skills when dealing with a diverse range of people.
Barclays is one of the world's largest and most respected financial institutions, established in 1690, with a legacy of success, quality, and innovation. We offer careers that provide endless opportunity – helping millions of individuals and businesses thrive and creating financial and digital solutions that the world now takes for granted.
At Barclays, we offer a hybrid working experience that blends the positives of working alongside colleagues at our onsite locations, together with working from home. We have a structured approach where colleagues work at an onsite location on fixed, ‘anchor’, days of the week, for a minimum of two days a week or more, as set by the business area (or nearest equivalent if working part-time hours). Please discuss the working pattern requirements for the role you are applying for with the hiring manager. Please note that as we continue to embed our hybrid working environment, we remain in a test and learn phase, which means that working arrangements may be subject to change on reasonable notice to ensure we meet the needs of our business
- Working closely with the Head of Crown Dependencies and potentially another Director in Private Bank & Wealth Management, providing high-quality and timely secretarial assistance
- Providing extensive and complex diary management, arranging meetings actively, organising events/conferences, and booking/arranging travel, transport, and accommodation
- Collating and circulating meeting papers, research background information and ensuring that the Managing Director is always in the correct place at the right time with relevant papers
- Preparing agendas, correspondence and presentations in line with deadlines, taking minutes for both internal and external meetings and follow up on action points
- Screening and managing all telephone calls and emails for the Managing Director
- Processing expense claims and invoices using SAP and AIP Systems, and leading and managing all electronic authorisation systems on behalf of the Managing Director
- Establishing and actively maintaining filing and data storage (electronic and paper) in line with policies and procedures
- Providing cover within the Crown Dependencies Banking Executive/Personal Assistants when out of the office and as required
What we’re looking for:
- Extensive Executive Assistant experience within the Financial Services sector with general knowledge of banking and operational procedures
- Excellent work ethic and the ability to think and plan ahead of schedule
- Exceptional organisation skills and the ability to handle a number of tasks simultaneously and to prioritise accordingly
- Excellent influencing and communication skills with the ability to communicate across all levels and to work as part of a team including virtual team setups
Skills that will help you in the role:
- The ability to demonstrate a logical and structured approach to achieving desired outcomes
- Someone with high integrity due to the sensitive nature of information handled
Where will you be working?
We have two offices in Jersey situated in the heart of St Hellier, the main town on this idyllic Island. The Barclays offices are surrounded by good quality shops and it’s only a 5-minute walk to the beautiful harbor with numerous sea view restaurants and bars. Barclays in Jersey promotes its ‘Values’ and is at the forefront of everything we do with a business emphasis on our ‘Shared Growth’ agenda with colleagues volunteering to help others in the community they live. We are a dynamic, future focused organization with employee opportunities for personal development and mobility across the Barclays Group.
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