Executive Assistant

Jonathan Sanders & Co. Executive Assistant 

A growing branding and endorsement agency are looking for a professional and highly organised Executive Assistant to service the CEO and support the senior team 

Contract Detail: Full time, permanent 
Line Manager: Reporting into CEO 
Location: Mainly in London offices, but may work in other locations including worldwide travel 

Core Responsibilities: 

• Coordinate the schedule of the CEO, ensuring that meetings, deadlines and other duties are carried out seamlessly across the CEO’s roles.
• Work closely with the wider team to facilitate effective prioritisation across all projects
• Ensure the CEO spends appropriate time on each of his endeavours and that strategically important commitments are kept to 
• Review or create itineraries and briefings to ensure key people have the required information to execute client and other engagements successfully 
• Supervise travel arrangements for clients and team, ensuring flights, accommodation and other itinerary specifics are booked and managed in a timely manner 
• Positioned between clients and team members. Fielding phone calls and emails, taking requests for meetings and coordinating various aspects of communication as necessary
• Assistance with paperwork, administration and expenses 
• Extend the reach of the CEO by researching and planning strategically important engagements and suggesting opportunities to enhance JS&Co profile 
• Manage budgets and track expenses
• Track and drive completion of key deliverables and follow up on outstanding executive action items

Additional Activities (as needed):

• Oversee the organisation and execution of events, including regular staff meetings 
• Ad-hoc duties to allow the CEO and senior team to focus on the wide range of responsibilities and interests 
• Proactively suggest and take action to resolve issues and conflicts 
• Creating tracking mechanisms, maintain databases and writing status reports
• Any other duties that may be required to support the work of the CEO and JS&Co 

The successful candidate will be: 

Quality-driven 

• Proven ability to manage complex schedules and resolve conflicts or issues effectively 
• Strong organisational skills that reflect ability to perform and prioritise multiple tasks seamlessly with excellent attention to detail 
• Be a rigorous thinker with the ability to solve complex problems and juggle multiple priorities while observing strict confidentiality 
• A highly resourceful team-player with the ability to also be extremely effective independently 
• Work with diligence, accuracy and precision 
• Strive for continuous improvement and be open to constructive criticism 
• Apply high levels of rigor and attention to detail to both your own work and others’ 
• Ensure seamless co-ordination of the CEO’s professional duties 

An excellent written and verbal communicator 

• Have exceptionally strong inter-personal skills and the ability to communicate with and build positive professional relationships with people from a range of different backgrounds and organisations including colleagues and clients 
• Strong written and verbal communication skills to support effective diary management 
• Have the ability to be assertive where necessary to protect the CEO’s professional commitments

Positive and flexible 

• Approach tasks with a highly creative, can-do manner 
• Be proactive and flexible, with a problem-solving approach 
• Be able to deliver the highest level of customer/client service which balancing conflicting deadlines • Apply common-sense and positivity to all tasks A team player 
• Have a demonstrated ability to work collaboratively in a team and with people at all levels in an organisation and to be calm under pressure 
• Have the ability to be highly professional, yet friendly and approachable 

Proficient in basic tools 

• Be highly competent in the Microsoft Office suite 
• Strong calendar management including budgeting and project management 
• Bachelor’s degree or relevant professional experience 
• Required: Fluency in English 
• Required: significant recent experience in a similar role or field 
• Preferred: Some recent experience in working directly with clients 

Please send a CV and cover letter jsoffice@jonathansandersandco.com