Executive Assistant

Is culture one of your main motivators?

Is it important to be part of an organisation who believe their people are their greatest asset?

Are you an EA within the financial sector who craves a development opportunity?

Are you interested in a role that is by no means traditional?

I’m proud to partner with my client, a renowned Investment Management firm in Victoria who have a rare opportunity within the business and are therefore recruiting an Executive Assistant who will provide support to two Portfolio Managers.

They are a values driven firm who demonstrate integrity in all aspects. They are committed to cultivating an environment that is collaborative, curios, inclusive and honour diversity of thought. Providing training and career development opportunities is essential to their culture.

They are also very proud to be recognised as one of LinkedIn's 2022 Top Companies. The list celebrates companies that invest in their employees by providing opportunities and resources they need to grow and succeed.

They have outstanding retention rates!

Scope and responsibilities

• 1 day WFH;
• Flexibility with overtime is required however this will be ad hoc;
• Scheduling global travel arrangements and arranging visa applications;
• Answering, screening, and managing incoming phone calls and mail from executive level clients;
• Maintaining calendars and scheduling meetings, board meetings, conference calls and events;
• Reviewing, preparing, and managing expense reports;
• Approving expense reports on behalf of the principals;
• Reviewing and managing the invoice process for their vendors;
• Business administration on behalf of the funds;
• Managing a team of 3 Admin staff in London;
• Organising team offsites in Europe – 2 per year;
• Being the main Administration contact point for the Funds;
• Maintaining contact databases;
• Processing correspondence and letters;
• There is incredible scope for development

*Experience in the financial services sector is essential.*

I would love to talk to resilient candidates who are very personable and easy going.

You will be managing a team of 3 Admin staff so you must be passionate about being a mentor and creating a supporting environment where individuals can thrive.

I have more to share so please do get in touch if the role is of interest. The role is certainly one of a kind.