Executive Assistant

Are you an experienced EA who is looking for a challenge or better progression routes?

Reed Recruitment are excited to be working with a private environmental organisation who have a rare opportunity available for an experienced Executive Assistant to join their team!

Location: East Lothian

Salary: £30,000 - £40,000

Hours: 9:00 - 17:30 Monday - Friday Full time (hours can be negotiated)

This is a fantastic opportunity to join an organisation who are making a huge impact and work incredibly hard internationally to preserve our wildlife. If you have an interest in environmental issues and want to be involved in lots of exciting projects and discoveries - then this could be the role for you.

Below are a few of the responsibilities required:

• Ensuring renewals for all company insurance are carried out on time

• Organising, maintaining, and improving extant ISO systems and processes, as well as preparing and carrying out annual ISO audit

• Managing subsidiary business, Dunbar Storage Solutions, including client contracts, payments, walk-in customers, phone calls, etc

• First point of contact for phone calls for clients

• Coordinating domestic and international logistics (e.g. flights, transfers, accommodation, etc.)

• Organising complex itineraries across numerous time zones for multiple people and projects

• A thorough, high-level understanding (e.g. inputting basic equations, data, database management, maintenance, etc.) of Excel spreadsheets

• Reviewing and renewing contracts (e.g. utilities, administration associated with tender proposals, etc.)
• Maintaining strict confidentiality
• Support with Company recruitment, organising applications and interviews
• Assisting Directors with all aspects of their private British and international estate
• Acting as the Directors' first point of contact, by phone, email, and post
• Bringing complex tasks to completion autonomously

And who are we looking for?

• An experienced EA who has previously supported senior stake holders
• An interest in marine Consultancy and wildlife conservation
• Supremely IT and tech-savvy, e.g. high-level understanding of Microsoft Outlook email/calendars/Teams, time-zone adaptations, etc.)
• Strong excel skills
• Superlative writing, spelling, grammar and punctuation, verbal, and numeracy skills
• The ability to organise and prioritise tasks and workloads reliably and without prompting

This opportunity offers a modern office with marble floors, multiple progression routes and a chance to work with a dedicated and hard-working team. This isn't your average EA role, this is rare opportunity to work for an interesting and niche organisation who want to invest in you long term!

If you have suitable experience and interests, Please APPLY TODAY!