Executive Assistant

We are seeking a highly organised and proactive Executive Assistant with exceptional IT skills to provide comprehensive support to a busy Managing Director. The MD is a busy, efficient and fast paced character who is looking for a energised, dynamic support.

The successful candidate will play a pivotal role in ensuring the efficient operation of executive functions and will contribute to the overall success of the organisation by leveraging their expertise.

£35-£38k PA

Hybrid after probation inline with the MD's diary

25 days holiday plus bank holidays

West Swindon - Parking on site

Responsibilities:

• Manage and maintain the MD's schedules, appointments, and travel arrangements.
• Organise and prioritise incoming correspondence.
• Prepare reports, presentations, and documents 
• Have excellent knowledge of Microsoft platforms, including Outlook, Teams, OneDrive, Word, Excel, PowerPoint, and a desire to learn other systems.
• Efficiently handle confidential information with discretion and professionalism.
• Manage database and information systems used by the Senior Leadership Team.
• Act as a point of contact between the Senior Leadership Team and internal/external stakeholders.
• Draft and edit correspondence, communications, and presentations on behalf of the MD.
• Assist in the planning and execution of special projects and initiatives.
• Track project timelines, milestones, and deliverables to ensure deadlines are met.
• Collaborate with team members to drive project success.

Requirements:

• Proven experience as an Executive Assistant.
• Strong IT skills, including proficiency with office productivity tools and collaboration software.
• Excellent organisational and multitasking abilities.
• Exceptional written and verbal communication skills.
• High level of discretion and ability to handle confidential information.
• Proactive problem-solving and decision-making skills.
• Ability to work independently and collaboratively.

If you are a professional PA or EA looking for a challenging role where you can showcase your organisational and IT skills, and contribute to the success of a dynamic organisation, we would love to hear from you.