AddressOverview
Executive Assistant
Location : Granta Park, Cambridge, UK
Salary : Circa £28,000 per year
The Executive Assistant role will be a key part of the Chief Executive’s Office, helping the Senior Leadership Team to connect with every part of Alzheimer’s Research UK (ARUK), driving our strategy, engaging employees and enabling ARUK and its leaders to succeed.
Specifically, it will act as the first point of contact for the Executive Directors of ARUK, by working closely and effectively with them to ensure they are well informed of upcoming commitments and responsibilities, scheduling of internal and external meetings and liaising with stakeholders as appropriate. The role also provides project-specific support to the Directors. The role reports into the Executive Support Manager and will also support the wider work of the Chief Executive’s Office on governance, strategy, planning and internal communications.
The role will provide support to the Senior Leadership Team of Alzheimer’s Research UK and the work of the Chief Executive’s Office.
Although this is a full-time vacancy, we will consider applications looking for 28 hours per week. Due to the nature of this particular role, we would require the successful applicant to work on a Friday.
Main duties and responsibilities of the role:
Administrative support
· Act as the first point of contact to Executive Directors of ARUK, by working closely and effectively with them to ensure they are well informed of upcoming commitments and responsibilities. The main duties include:
· Manage the diaries of Executive Directors of ARUK, scheduling meetings with internal and external stakeholders as appropriate.
· Additional responsibilities, include arranging and attending meetings, taking and issuing minutes, drafting agendas, collating and distributing papers as appropriate, locating suitable meeting venues, room reservations and refreshments.
· Filter general information, queries, telephone calls, emails, and invitations by redirecting to a more appropriate point of contact.
· Ensure travel arrangements, including international travel, are managed effectively and within budget, including booking travel and accommodation, producing a detailed travel itinerary, arranging currency and visa requirements.
· Complete expenses, ensuring receipts are obtained and expenses are claimed in accordance with the relevant policy.
· Support the Executive Support Manager to provide administrative support to the Chief Executive and other Directors as required.
Project and governance support
· Collaborate with the Executive Directors to identify, prioritize and monitor strategic aims for the Executive Director.
· Provide support with key organisation programmes and activity – e.g. ARUK’s Stakeholder Engagement Programme and other programmes agreed by Directors.
· Learn how to use / and be proactive in using the organisation’s CRM system (Salesforce) to help manage stakeholder engagement and support Executive Directors’ activity.
· Provide support to Internal Communications events and activities.
· Stay informed about industry trends, best practices, and relevant policy changes.
· Work with the Executive Support Manager and the Head of Governance to help deliver ARUK’s governance arrangements including preparing and compiling documents and presentations for trustees and supporting on meetings as required.
What we are looking for:
· Previous experience working in a busy PA / administrative role.
· Diary management.
· Ability to take minutes.
· Ability to maintain discretion and confidentiality.
· Excellent attention to detail.
· Ability to work independently and within a team.
· Time management and ability to meet deadlines.
· Good written and verbal communications skills.
· Effective problem-solving skills and ability to exercise good judgment/initiative in a variety of situations.
· Excellent administrative and IT skills; Outlook Word, Excel, and PowerPoint.
· Excellent organisational skills, able to juggle competing priorities and co-ordinate workloads.
· Good communicator – able to build rapport and demonstrate influencing, negotiation and decision-making skills.
· Excellent listening skills.
· Receptive to feedback and demonstrates flexibility, curiosity, and an ability to learn.
· Ability to build relationships, strong team player.
· Strong ethical standards and a high level of personal integrity.
Additional Information:
Ways of working: As part of our Agile ways of working you will be required to work approximately 2 days a week from the office, which is subject to the requirements of the role and the business needs. Flexibility on where you work can be split between working from home and our office.
Roles that are classed as part of the Agile ways of working are not able to claim any costs for Mileage/Travel on Public Transport, Accommodation and/or Meals. This includes when attending the office for various meetings/events.
Our Office: Our office is at 3 Riverside, Granta Park, Great Abington, Cambridge, CB21 6AD.
Salary: Circa £28,000 per annum, plus benefits.
Please download the Vacancy Pack for more information.
The closing date for applications is the 3rd March 2024, with interviews likely to be held week commencing the 11th March 2024. We would encourage you to submit your application at the earliest opportunity as the closing date may be brought forward at any time. Please indicate in your covering letter if you are unable to attend an interview on a certain date.
We value diversity and are committed to creating an inclusive culture where everyone is able to be themselves and reach their full potential. We actively encourage applications from people of all backgrounds and cultures. Should you need any adjustments to the recruitment process, at either the application or interview stage, please contact us at recruitment@alzheimersresearchuk.org
How to apply:
Please create an online account using our Online Recruitment System which can be accessed through our Job Vacancies page. You will be able to attach your CV and covering letter to your application and track the status of your application.
