Executive Assistant

Executive Assistant
Location - Leeds
Pay - £14.14 , office hours
12 week assignment with the view to extend

You will be a highly effective communicator and a self-starter who can work effectively on their own initiative, problem solving in a challenging, busy and confidential work environment. Attention to detail and the ability to multi-task and co-ordinate a range of activities effectively is essential to being successful in this role.

As a Executive Assistant your main duties will include:

• Servicing School committee meetings including scheduling meetings; booking venues; preparing agendas; producing minutes; circulating papers and following up on actions;
• Administrative support to members of the School leadership team, including diary management and event support;
• Dealing with room booking requests for School owned rooms;

• First point of contact for the School Operations Office reception, including visitors for the Head of School and interviews;
• Monitoring supplies and equipment, including ordering office supplies and equipment;
• Logging and reporting of Estates jobs;

As a Executive Assistant you will have:

• Excellent interpersonal and communication skills including the ability to ensure diplomacy in dealing with a wide range of stakeholders up to a senior level within the University and/or in major organisations;
• Experience of drafting correspondence on behalf of senior colleagues and writing own correspondence and reports;
• Strong organisational skills with experience of organising and supporting meetings and events (including drafting agendas, minutes and reports etc.) that require complex arrangements;
• Excellent team working skills and the ability to line manage and co-ordinate and monitor activity across a range of priorities;
• Excellent attention to detail, including proof reading skills, with the ability to maintain a high level of accuracy;
• Excellent IT skills, with accurate keyboard skills (experience of Microsoft Office) and the ability to assess and implement new technologies appropriate for an academic office environment;