Executive Support to Executive Director

An exciting opportunity has arisen for an Executive Support to join us on a permanent basis. You will play a key role within the Development and Growth team, providing analysis, presenting key priorities and compiling research for various projects and reports. You will build relationships with key stakeholders both internally and externally, handling confidential and sensitive information and working closely with the wider Exec team.

About us

We are social housing landlord and think our vision of Improving Lives Incommunities says it all!

Working to provide great homes in great neighbourhoods, we manage more than 22,600 homes across Yorkshire and are proud to collaborate with our customers, communities, local and national stakeholders to achieve this.

Our values are at the heart of everything we do, inspiring our thinking and guiding our plans and actions. This year will see us continue to focus on our 2 -year plan, to 2024. Our plan puts customers at the heart of what we do, providing great places to live and work, with homes that they are proud to live in.

Responsibilities

• Provide exceptional Executive Support to the Exec Director across a broad range of tasks that aim to plan, prioritise and drive key pieces of work that the Exec member is involved in
• Ensure that all regulatory and Board/Committee actions and papers are managed, deadlines driven ad co-ordinated and flow through Governance and EMT effectively and seamlessly
• Play a key role in project management of the strategic plan, ensuring the team are on track with deadlines and providing project support
• Design and write correspondence for internal and external communication - board reports, presentations, memos and emails
• Deal with Senior level executive correspondence, email inbox and diary management and using new systems like Teams and Sharepoint to make this work effectively
• External horizon scanning, looking at trends inside and outside of the housing sector and feeding that into Exec thinking
• Point of contact for internal/ external stakeholders, responding and redirecting on behalf of the Exec Director
• Handle sensitive and complex issues on behalf of the Exec Director
• Regular updating of communication channels

About you

• Have first class organisational, project management and administration skills, as well as the ability to manage and prioritise a heavy and demanding workload
• Possess strong commercial awareness and able to quickly gain a strong understanding of the business challenges
• Have good negotiation and communication skills and can confidently communicate with colleagues across the business
• Have the highest level of professionalism, discretion and diplomacy
• Have a can-do attitude, able to demonstrate problem solving skills and be flexible and proactive in your work approach
• Are highly diligent with an excellent level of attention to detail

Requirements

• Previous experience providing Executive Support at a senior level
• Excellent organisational, administration and communication skills
• Ability to scrutinise and analyse data and write thorough reports to a high standard
• Good design and creative skills to develop presentations, infographics and wider communications across the business
• Knowledge and experience of using Microsoft Teams, Planner and working on collaborative projects through these channels
• Ability to manage and prioritise a heavy and demanding workload
• High level of professionalism and discretion

Benefits

• Salary from £28,370 up to £32,019 per year dependant on experience (pay award pending)
• West Yorkshire Pension Fund membership - Current employer contribution is 15.9%
• An excellent holiday allowance which increases the longer you work with us.
• A supportive culture that values employees work life balance.
• Our Hub: our wellbeing and benefits site, with exclusive access to discounts and savings (at over 800 retailers)
• Training, development, and funded qualification opportunities
• Corporate health scheme membership
• Access to an Employee Assistance Programme which includes help with medical, financial, and legal information, plus counselling and relationship support
• Cycle to work scheme
• Local gym membership discounts
• A team of trained Mental Health First Aiders who are available for colleagues to contact for support

We are an equal opportunity employer but beyond characteristics protected by law, we welcome and value applicants from diverse backgrounds, abilities and perspectives. Incommunities is also recognised as ‘Committed' to being Menopause Friendly. The Menopause Friendly Accreditation recognises inclusive employers that build awareness and understanding of how menopause can have an effect at work and shows we take the wellbeing of our colleagues seriously.

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.