Facilities Administrative Assistant

Job Req Number: 77591
Time Type: Part Time

Job description for Facilities Assistant

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our facilities managers and their teams, assisting in the daily office needs and managing our teams’ general administrative activities.

Part-time 22.5 hours a week

• The Main aspects of the role include:
• Administration tasks associated with all the facilities teams’ live projects.
• Liaising with suppliers / contractors to ensure tasks are on track.
• Setting up new suppliers on the DSV system
• Updating Testing records for Gateway House (Purfleet) facilities and Scan House (Harwich) facilities.
• Updating of the property Data base
• Compiling Tender documents in association with the Facilities team.
• Compiling monthly reports for submission to the directors and sustainability team from the solar project, EV charging project and any future projects which may be required to be communicated to a wider audience.
• Ensure the cleaning at Scan house and Gateway house is being completed to an acceptable manner, via liaison with the facilities team and communication this information to the cleaning companies.
• To carry out any other reasonable requests from the facilities team.

Procurement roles:

• Ordering pre-printed stationary for the UK, obtain prices, raise purchase orders, monitor stock levels and deal with ad-hoc matters (Irongate / Complete)
• Keep up to date costings, arrange bulk deliveries, provide quarterly updates to Lyreco, and communicate price increases where necessary. (Lyreco)
• Authorise logins, ordering of uniforms as and when required, authorise new items added to the portal and deal with ad-hoc matters (Veltuff).
• Add new users to the CWT systems when necessary.

This role will evolve as the Team expands their roles in and around the management of the UK based projects.

DSV – Global Transport and Logistics

DSV is a dynamic workplace that fosters inclusivity and diversity. We conduct our business with integrity, respecting different cultures and the dignity and rights of individuals. When you join DSV, you are working for one of the very best performing companies in the transport and logistics industry. You’ll join a talented team of approximately 75,000 employees in over 80 countries, working passionately to deliver great customer experiences and high-quality services. DSV aspires to lead the way towards a more sustainable future for our industry and are committed to trading on nature’s terms.

We promote collaboration and transparency and strive to attract, motivate and retain talented people in a culture of respect. If you are driven, talented and wish to be part of a progressive and versatile organisation, we’ll support you and your need to achieve your potential and forward your career.

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