Facilities Coordinator

Facilities Contracts Manager/Facilities coordinator with Hard service's experience and experience working with contractors and managing a team.

Client Details

Large venue based in central London, working in one site. in a large listed building.

Description

• Maintain an up-to-date Estates contracts register.
• Monitor contract dates to ensure the best rates.
• Carry out tender processes for new contracts.
• Monitor contractor visits to ensure the correct service in accordance with each contract and that compliance standards are being met, including following up on remedials.
• Set up regular contractor/contract meetings, chair review meetings where appropriate, take notes and manage actions, to ensure contract standards and terms are being met
• Hard Servies experince
• Experience of working with a CAFM system.
• Manage the asset management and compliance modules of Concept, the CAFM System.
• Keep the CAFM asset list up to date, uploading current and new assets onto the system, to monitor lifespan, plan remedials and replacements and manage upgrades.
• Support Estates to develop tender information to carry out tender exercises and to be able to find suppliers to get a range of quotes for smaller scale work.
• Help maintain an effective compliance monitoring function (CAFM system) including maintaining applicable policies and procedures to reasonably ensure compliance with legal and regulatory obligations.

Profile

• Demonstrable experience in a similar role and understanding of contracts, compliance and procurement in an estates function. Demonstratable experience of Estates regulatory and statutory compliance requirements.
• Experience of monitoring contracts to ensure best value for money for the organisation.
• Excellent IT skills to be able to maintain electronic records and compliance date-monitoring; experience of working with a CAFM system.
• Experience in working with a range of providers of building maintenance and compliance.
• Experience of dealing with senior leaders, colleagues, and contractors.
• Experience in managing tenders and developing tender information.
• Strong awareness of health and safety procedures and practices and a strong understanding of compliance.
• Experience of working on or managing a Help Desk or customer-focussed service type role.

Job Offer

• £40,000-£45,000
• Access to interest-free season ticket loan and cycle scheme partnership
• Pension schemes with Legal & General and NEST
• 33 days annual leave increasing up to 40 with length of service (including bank holidays)
• Sabbatical option, subject to agreement and policy
• Generous sick pay
• Family-friendly employer with supporting policies