Facilities Coordinator

Facilities Coordinator - Bond Street - Temp to Perm (Immediate Start)

Location: Bond Street

Hours of Work: Mon - Fri 8am - 5pm

Hourly Pay Rate: up to £25.00p/h Via Umbrella

A World Leading Service Provider who operate on an International scale is seeking an experienced Facilities Coordinator based in Bond Street area on a Temp to Perm contract working in large corporate office site. The successful candidate would ideally need to be very client facing and has good experience working in a FOH environment with facilities experience.

Key Responsibilities include:

• Work with the onsite Office Manager to support and deliver a high standard of Workplace Experience.
• Management of FM Helpdesk Inbox for both sites. 
• Be the main point of contact for all Facilities related requests
• Proactively walk the site regularly making sure printer and stationary points are always topped up and tidy and check meeting room standards. 
• Ordering of consumables and ensuring stock levels onsite are kept to optimum levels. 
• Proactively manage the meeting room booking system and liaise with customers regarding meeting room set ups. 
• Deal with hospitality requests across both sites ensuring food is delivered on time, set up correctly and allergen requirements are adhered to. 
• Oversee post and mail requirements for the site. 
• Management and overseeing low risk subcontractor work by third parties
• Prepare monthly and weekly financial reporting stats and information from various systems. 
• Attend and participate in contract and client meetings as required. 
• Deputise for the Contract Manager in their absence. 
• Responsibility of contract support element of the account including PO raising, billing, invoicing, and reporting.  
• Support site engineer, cleaning team, client’s security and IT teams as required. 
• Any other duties as in accordance with the needs of the business. 

The successful candidate must be able to demonstrate the following:

• Excellent customer service, interpersonal and communication skills 
• Ideally some experience in facilities, PA, office management or Financial Admin roles  
• IT literate, together with an understanding and experience of industry specific IT Applications. 
• Good knowledge of Health and Safety legislation, environmental protection requirements and a willingness to learn more. 
• Analytical skills. 
• Ability to work within a team and on own initiative and within a pressurised environment with excellent organisational and planning skills. 
• Excellent attention to detail in report writing and communications. 

If this role is of interest then please do apply below