Facilities Coordinator

An exciting opportunity has become available for an experienced Facilities Coordinator to work alongside the Office and Facilities Manager at our client s science solutions company. A friendly, positive attitude and a willingness to contribute towards seamless business operations, is vital to the success of this role and for the greater good of the business.

Facilities Coordinator Responsibilities

This is a varied role, that involves interaction with employees, guests as well as other external business stakeholders such as contractors and suppliers. You will assist with the office facilities, reception and administrative tasks for other members of staff.

The main responsibilities of the role include but are not limited to:

• Ensuring maintenance works are scheduled, checks are in place and works are logged correctly and updated on a continuous basis.
• General management of the office facilities alongside the Office & Facilities Manager.
• Overseeing the management of reception, answering calls, arranging couriers and sorting post.
• Arranging travel and event bookings for employees.
• Tracking and ordering office and kitchen consumables.
• Raising purchase orders and inputting office and facilities invoices, matching on Xero and keeping on top of payment dates to ensure timely payment to suppliers.
• Coordinating the training log process, scheduling training and refresher sessions where required for applicable employees.
• Performing HSE site inductions for all new employees, arranging HSE refresher sessions and completing weekly HSE walk arounds the office to identify health and safety risks.

Office & Facilities Assistant Rewards

As well as working for a great company, with growing success, you can benefit from:

• 28 days annual leave (plus bank holidays)
• Pension scheme
• Onsite parking

The Company

Our client provides manufacturers equipment within the science sector.

Office & Facilities Assistant Experience

• Previous experience in supporting business activities with facilities and administrative tasks and responsibilities is essential to this role. PLEASE NOTE - applicants without previous facilities coordination or management experience will not be considered.
• You will be familiar with health and safety requirements and the importance of them in the workplace.
• You will also have demonstrable experience with raising purchase orders and invoice processing.
• Organised by nature, you will have a natural ability to multitask, prioritise and meet deadlines with a high level of accuracy.
• A problem-solver, you like to see things through from start to finish, taking ownership of issues whilst exercising a proactive and logical approach to resolution.
• You will have a collaborative approach to work and suggest ideas for improvement to help streamline business operations and execution.
• Excellent written and verbal communication skills.
• Proficient in the use of Microsoft applications such as Word, Excel, Outlook and Teams.
• Previous use of Finance packages such as Xero are not essential to the success of this role but are highly advantageous.

Location

OX11 & OX14 - There is parking on site. Please note, this role requires travel between offices, please only apply if you have a full, clean, UK driving licence and access to a car.

This is a full-time role and the working hours are 37.5 per week. Due to the nature of the role, you will be required to work in the office, with the potential to work from home 1 day per week.

How to Apply for this Office & Facilities Assistant role

Please apply online with an up-to-date CV. Should you have any questions about your application please get in touch with Recruitment Consultant, Jade Lawrence, (url removed) or (phone number removed)

There will be a two-stage interview process. After an initial 30 minute video call via TEAMs with the panel, if successful, you will be invited to an in-person interview with the team.

Successful candidates will be required to undergo pre-employment vetting checks and must have the right to work in the UK.

Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on Twitter, LinkedIn and Facebook. For our latest vacancies follow our Jobs on Twitter