Finance And Operations Manager

We are seeking an experienced Finance and Operations Manager to oversee daily operations and provide internal support in Finance and HR for a dynamic and growing company in the commercial property industry.

Key Responsibilities:

Finance:

• Manage Xero Accounting, including invoicing, credit control, and reconciliation.
• Oversee company and interrelated bank accounts and handle day-to-day payments.
• Administer payroll management and pension schemes.
• Act as the main contact between the company and external accountants, assisting with VAT returns and monthly management accounts.
• Check, approve, and process staff expenses each month.
• Review and approve invoices for payment and manage monthly supplier pay runs.
• Oversee office costs and credit card spending.

HR/Culture:

• Oversee high-level HR duties, including recruitment and arranging interviews.
• Manage the onboarding process for new employees, including Right to Work checks and drafting employment contracts.
• Promote company values and lead the company culture alongside senior management.
• Assist with the preparation for the company’s annual business update 'Away day.'
• Manage annual leave requests and sick leave using Timetastic.
• Maintain relationships with universities supporting our apprentices.
• Take ownership of the Staff Handbook and update policies as necessary.
• Assist with planning and scheduling annual appraisals and development check-ins.

Operations:

• Ensure compliance with all legal and regulatory requirements.
• Strategise and implement process improvements.
• Ensure all necessary insurance is in place, including Professional Indemnity renewals and Employer’s Liability.
• Mentor and support the small admin team.
• Provide cover for the administration team during absences and take on some office management tasks.

Person specification

• Bachelor’s degree in business administration, accountancy, or a related field.
• Experience with Microsoft Office 365 and Xero Accounting.
• Excellent communicator, fluent in written and spoken English.
• Extremely organised with a keen eye for detail.
• Trustworthy and able to maintain confidentiality.
• Enthusiastic, driven, and a team player.
• An interest in the commercial property industry is preferred.

Salary for this role is up to £40,000 DOE plus great benefits! 

This role is based from the stunning offices in Manchester City Centre and you can work one day per week from home. 

If you are a proactive, organised, and enthusiastic individual looking to take on a challenging role in a supportive environment, we want to hear from you!

Lily Shippen’s business support team are experts in recruiting top secretarial, office administration and business support talent, including Personal Assistants, Executive Assistants, Private PAs and Office Managers, on a temporary, permanent and fixed-term contract basis. We work with clients across the United Kingdom, from our offices in London and Manchester, as well as servicing international and remote roles.