Finance Assistant

Job title:Finance Assistant

Location: Welling DA16

Contract Types: Permanent Contract 35 hours per week, 9am 5pm, Monday to Friday.

Salary: GBP25,000 per annum

As a Finance Assistant with our client a registered mental health charity, you will contribute to the efficiency and accuracy of financial processes. You will be responsible for handling supplier invoicing, ensuring timely payment runs, and maintaining financial records. Additionally, you will play a key role in managing Equals cards and spending, overseeing petty cash transactions, and assisting in the preparation of crucial financial reports. Your attention to detail and commitment to accuracy will be critical in reconciling accounts, investigating finance queries, and contributing to the overall success of the Finance Team.

The Role:

To provide finance assistance and support to the Finance Team and to help to provide a complete, accurate and up to date set of financial records. The principal tasks of the Finance Assistant, given below, do not represent an exclusive or static list of responsibilities. From time to time the job description will be reviewed and amended, to reflect the change in demands of the business and work.

Main Duties:

Supplier Invoicing

• To assist in the posting of supplier invoices to Sage accounts, to assist in sending authorisation requests to relevant managers, and record sent and returned authorisations so as to enable us to collate our supplier payments.
• To assist and cover mid and end-month supplier payment run onto Lloyds.
• To run monthly aged creditors report and advise the Finance Team of any overdue invoices not yet paid.

Equals cards/spend

• To maintain the balance on the Equals main account and top up cardholders when request are received. Send month end statements to card holders and copy in line managers and Finance. Keep a record of statements, and send and chase cardholders for any completed statements not returned to Finance by the following month.
• Check receipts received against statements. Post statement expense spends onto the nominal ledger. Reconcile nominal accounts back to statements and report any discrepancies.

Petty Cash

• To collate petty cash information received from service managers and chase for any returns not received.
• To perform petty cash counts
• To check receipts received against petty cash returns.
• To post petty cash expenses against nominal accounts.
• To reconcile the petty cash returns against the nominal ledger accounts and to report any discrepancies to the Finance Manager for further investigation.

Ship Returns

• To gather information to complete the quarterly ship returns, complete L&Q forms, and advise the Finance Manager when completed.

Council tax notices and Utilities

• To maintain a register of notices and property voids and check that council tax charges are correct.
• To assist in maintaining utility information and account login details, and reconcile utility accounts.

Sales Invoicing/Cash Receipts

• To assist in raising Sales invoices
• To record Housing Benefit receipts and investigate properties where housing benefit hasn t been received.

General

• To check and process post on a daily basis and ensure action is taken where necessary.
• To assist in reconciling nominal ledger accounts.
• To assist in reconciliations and investigations of finance queries raised on a day-to-day basis.
• To assist in the posting and reconciling of Bank accounts.
• To assist in the preparation of the payroll.

Benefits:

Added to SAGE Benefits, X 2 death in service salary, automatic enrolment on a workplace pension scheme (after 3 months). 22 Days holiday, plus all statutory bank holidays (holiday entitlement will increase to 25 days after 3 years of continued service). Company Sick Pay after 12 months of continuous service. Mandatory Training is provided when and where appropriate. Future workforce development opportunities which align with the organisation s ethos and values and its growth.

Applying for a role with our client will open the door to joining an organisation that has been awarded, at an excellence level, the Healthy Workplace Charter 2019 and retained its Mindful Employer status for a further two years .

Our client cares passionately about all aspects of their staff s working life, and we don t just write it we act on it too.

This spans from how workers feel about their duties and providing them with meaningful work, giving our employees a voice in accepting and utilising feedback, to their working environment ensuring quality and safety of the physical environments for all, and finally a leadership team with a focus on its people.

If you are passionate about finance, possess the required skills, and are ready to contribute to the success of our client, we invite you to Wednesday 10th January 2024.