Finance Officer (2052)

Job Summary
We are seeking a Payments Assistant to assist in the accurate and timely processing of orders and payments within the Payments Team.
Applications close on Friday 12 January. We are looking for a candidate to start as soon as possible.

Main Tasks and Responsibilities
Processing payments, ensuring that invoices are correctly authorised and coded per the chart of accounts
Ensuring that paperwork is saved/ an appropriate audit trail is in place for all payments made
Raising queries/ requesting additional information to ensure they are allowable under our Charity expenditure guidelines and fall within the remit of the specific fund
Placing orders with OUH Trust procurement and Clinical Engineering teams, and directly with suppliers
Dealing with payments queries from suppliers and payees, providing a helpful and high-quality service
Ensuring that enquiries are dealt with promptly, effectively, and in a warm and friendly manner. Ensuring that information and advice provided is accurate
Ensuring, along with the Payments Officer, that emails to the ‘payments’ inbox receive a response within 1 working day
Helping prepare the weekly BACS listing, plus arranging any ad hoc payments for approval as required
Assisting in the resolution of disputes and outstanding invoices, and with the reconciliation of balances owing to the suppliers
Assist the Finance Manager – Payments with year end and audit preparation
Identifying improvements to our processes
Any other duties, which may be delegated by the Finance Manager – Payments and Head of Finance as required.

Key requirements
Proven ability to complete data entry tasks quickly with a high degree of accuracy
Self-starter, able to work accurately without constant supervision across a number of tasks
Good communication and interpersonal skills to engage with people at all levels both internally and externally
Good attention to detail
A good team worker, willing to be flexible and take on a range of tasks
High standard of integrity and confidentiality
IT literate with solid MS Office skills, especially Excel and email
Purchase ledger experience is not essential as full on-the-job training will be provided.

About us
Oxford Hospitals Charity supports the John Radcliffe Hospital, Churchill, Nuffield Orthopaedic Centre, Horton General and Oxford Children's Hospital. Every year, thanks to our incredible supporters, we are able to fund the latest innovations and provide a huge range of improvements for newborns through to our eldest patients.

Every day the work of our charity teams enhances and improves our hospitals and the experience of our patients - thanks to the generosity of our incredible supporters. From the latest high tech medical equipment to help children in our Paediatric Intensive Care Unit, through to specialist art therapy for patients following strokes or severe accidents - all the staff who are part of the Oxford Hospitals Charity team know that they are making a difference day in day out.
The majority of our roles involve hybrid working; from your home or our modern Oxford office. We are committed to paying Oxford Living Wage, have an employee assistance programme, provide life insurance, subsidised canteen and a bike to work scheme. A number of our staff are trained mental health first aiders, and the importance of providing awareness and support in this area is championed.

Oxford Hospitals Charity is proud to be an Equal Opportunities employer. We positively encourage applications from suitably qualified and eligible candidates, regardless of age, sex, race, disability, sexual orientation, gender reassignment, religion or belief, marital/civil partnership status, or pregnancy and maternity. We guarantee an interview to disabled candidates we are aware of who meet the essential criteria. Additionally, we will consider all requests for flexible working.

Pre-employment checks: Please note that any job offer from Oxford Hospitals Charity is subject to the receipt of two satisfactory references and proof of eligibility to work in the UK. Additionally, for all roles, a Disclosure Barring Service (DBS) check will also be required.