Fine Art Shipping Co Ordinator

Our client is looking for an experienced Shipping Co Ordinator to join their busy Fine Art and Antique Shipping company
Monday - Friday 09.00 - 17.30
Estimates:

• Provide estimates for international airfreight shipments. The estimate will include UK transport, packing and crating, export documentation and customs clearances, airline delivery, and airline handling, security and airfreight charges. In addition, to obtain costs for overseas clearance and delivery to add to the estimated export charges.
• Provide estimates for international airfreight imports. The estimate will include overseas collection, crating and freight charges to arrival UK airport, import clearance and airline handling charges, airline collection, delivery to UK consignee plus any additional services such as unpacking and installation. Again, this will involve obtaining overseas costs from our international agents.
• Provide estimates for international import and export full container sea freight shipments, to include all equivalent costs as per the airfreight estimates.
• Provide estimates for European import and export road transport shipments, both consolidated and dedicated, using both own vehicles and 3rd party agents.

Shipping:

• Carrying out all modes of shipping as above. This involves close liaison with the rest of the companies Teams running UK transport, warehouses, and storage facilities.
• Liaising with our UK transport and customs brokers to ensure correct customs clearance procedures for all import and export shipments as well as providing instructions to same brokers for customs clearance diversions.
• Accurately maintaining and referring to the Bonded warehouse and TA control sheets.
• Liaising with clients including galleries and overseas agents to ensure delivery of all required services to an excellent standard at all times.

Accounts and Processing:

• Raising and managing workflow, invoicing and service purchasing using Moveware.
• Raise invoices to clients and making sure that all performed services are accounted for.
• Process purchase invoices, making sure that we are charged correctly for services bought and that the costs are accounted for in relative sales.
• Keeping the Shipping Control sheet up to date and accurate
• Ensuring that all relevant paperwork and electronic data is processed correctly and stored with the appropriate shipping files.

Customer Services:

• Ensuring that our excellent client relationships are maintained by keeping customers updated and informed at all times, and going to whatever lengths are required to ensure maximum client satisfaction.
• Ensuring that other Team members are kept up to date on shipping and UK transport/warehouse movements in order that workflows can be planned properly and operations run effectively.

The ideal candidate will have at least one years experience dealing with multi-modal international transport.
Will have experience of both import and export customs procedures and UK vat rules in relation to international shipping.
Direct customs clearance entry experience is not a necessary requirement as all clearances are done via 3rd party brokers.
The candidate should be comfortable discussing UK customs procedures, airline and ocean shipping charges, worldwide geography, and air and sea shipping procedures.
Experience in dealing with Art Shipping will of course be a bonus, but not a requirement as full on-the-job training will be given
Salary GBP28,000 - GBP30,000 depending on industry experience

• We are only able to accept applications from candidates with previous experience for this role.

If you do not hear from us your application has been unsuccessful.
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