Float Executive Assistant

London

Permanent role

Full-time in office

Salary depending on experience

Company Culture

My client has a unique and dynamic culture. They seek team members who have a long-term focus and whose values align with their Attributes of a Company Leader: Entrepreneurial, Collaborative and Disciplined. My client is committed to the development of our people through challenging work assignments and exposure to diverse businesses.

Job Description

Company

My client is a leading global alternative asset manager with approximately $865 billion in assets under management. They have over a 120-year history of owning and operating assets across the following sectors real estate, infrastructure, renewable power and transition, private equity and credit. My client is a global organisation with over 200,000 employees and operations in 30 countries across five continents.

Role Overview

The float EA provides full Executive Assistant cover during any absences and you will be moving around the business as and when required, ensuring that all teams are sufficiently covered. The duties include but are not limited to all of the responsibilities listed below. This position would suit a confident and highly proactive EA who can hit the ground running and is flexible with excellent organisational and communication skills and proven experience operating in a fast moving, growing business.

Key Responsibilities

• Diary management, across global time zones.
• Scheduling / Coordinating meetings (external and internal):

• Preparing internal rooms and coordinating with required stakeholders
• Printing and preparing relevant materials

• Coordinating global travel and accommodation requirements for the team.
• Produce visa documentation when required.
• Supporting visitors from international offices.
• Liaising with Reception to arrange meeting rooms, guest access and hospitality as required.
• Assisting EA's to clear their team expense reports each month in line with company policy.
• Process invoices and retain records to ensure timely payment
• Sort post and deal with routine enquiries and confidential correspondence.
• Assisting with the organisation of team social events.
• Printing & binding of various documentation and presentations.
• Providing adhoc support to other EA's and administration colleagues as required.

Technical Skills

• Excellent organisation and communication skills
• Proficient knowledge of Microsoft Outlook, Word and PowerPoint - Previous experience using Concur would be desirable but not essential.
• Proactive and able to work on own initiative as well as part of a team.
• Decisive, resourceful and quick to prioritise.
• High attention to detail
• Flexible and adaptable
• Resilient, with strong team focus

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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