General Office Assistant

The Role:

To provide wide ranging general support services to professional, secretarial and support staff in the London office. Demonstrating a high level of customer care and fulfilment to all reasonable requests. To provide back-up assistance to the Conference Services Assistant and Reception Staff. A knowledgeable all-rounder is required to work within our busy General Office Department, to provide an efficient multitask service to the firm.

Key Responsibilities:

• Sorting and delivering of the daily post around the office
• Dealing with incoming and out-going deliveries, including preparation/packaging
• Booking couriers and monitoring the service delivery
• Ensure the General Office Department and all associated rooms are maintained in a neat and tidy condition at all times
• Daily morning and afternoon check of all printers and multi-functional devices, ensuring glass is cleaned and running a test print
• Daily check of all photocopying and binding supplies, stationery, General Office consumables and restocking as required and keeping relevant areas tidy. Placing orders when necessary
• Liaising with external contractors on relevant matters arising
• Daily check of lighting in the office
• Replacing toner / staples for printers and multi-functional devices as required
• Photocopying and binding of all documents ensuring a speedy service at all times
• First-line fix for printer and copier jams. Escalate by calling external engineers where required and maintain relevant call-out logs
• Assisting with the maintenance of all binding and General Office equipment and calling external engineers where appropriate
• Monitoring recycling and confidential bins
• Manual handling assistance as required, particularly boxes, re-organisation of file rooms or movement of furniture
• Assisting with small office moves
• General errands out of the office i.e. obtaining visas and passports from embassies; purchasing small office supplies, by hand letters
• Undertaking any reasonable requests and providing general support to the London office partners and staff
• Providing back-up assistance to the Conference Services Assistant and Reception staff as and when required
• Positively and pro-actively support the team in the efficient running of the department
• Other ad hoc tasks as and when required

Essential Skills:

• Previous experience of working in an office within General Office and print room within a professional services firm
• Proficient in Microsoft Office applications
• Accuracy
• Ability to use own initiative and to offer ideas/suggestions
• Good communication skills, both written and verbal

Hours of Work:

09:30-18:00 Monday to Friday.

Please apply today for immediate consideration.